School Records Compliance Manager

Salem Montessori School – Full‑Time Position

Salem Montessori School is seeking a highly organized, detail‑driven School Records Compliance Manager to oversee all student and employee records and ensure full compliance with state licensing regulations. This role is essential to the smooth and lawful operation of our school and requires exceptional accuracy, professionalism, and integrity.

Position Overview

The School Records Compliance Manager is responsible for maintaining complete, accurate, and up‑to‑date records for all students and staff. This includes managing enrollment documentation, monitoring ongoing compliance requirements, supporting onboarding processes, and ensuring that all files meet state standards for Montessori programs.

Key Responsibilities

Student Records Management — Maintain all enrollment files, health records, permissions, and ongoing compliance documentation.
Staff Records & Onboarding — Manage new‑hire paperwork, background checks, training documentation, and annual compliance updates.
Licensing Compliance — Ensure all records meet state regulations and prepare documentation for inspections or audits.
Data Accuracy & Confidentiality — Protect sensitive information and uphold strict confidentiality standards.
Administrative Coordination — Support administrative operations and collaborate with the leadership team to maintain organized, efficient systems.

Ideal Candidate

Exceptionally organized and attentive to detail
Comfortable managing paperwork, digital systems, and deadlines
Strong communication skills and professional presence
Familiarity with licensing or compliance processes (preferred)
Warm, dependable, and aligned with Montessori values
Experience in school administration is helpful but not required

Schedule & Compensation

Full‑time, Monday–Friday
Compensation based on education, experience, and credentials - $17-$19 per hour
Training provided for all compliance systems and state requirements

"We must look to the children as a vehicle for bringing change to humanity." -Maria Montessori The educational and care programs at Salem Montessori serve children from birth through adolescence in five different programs: Infant, Toddler, Primary, Elementary, and Middle School. In each program, we apply 'Montessori-philosophy' and practices, focusing on the cognitive, social, emotional and physical needs of each child. Salem Montessori strives to foster a love of learning in our students, while also working to educate children to be caring and socially responsible citizens of their community and world. Montessori classrooms are immediately recognizable. You will see children working independently and in groups, often with specially designed learning materials; deeply engaged in their work; and respectful of themselves and their surroundings. The Montessori Method fosters rigorous, self-motivated growth for children and adolescents in all areas of their development—cognitive, emotional, social, and physical. Montessori education is student-led and self-paced but guided, assessed, and enriched by knowledgeable and caring teachers, the leadership of their peers, and a nurturing environment. Within the community of a multi-age classroom—designed to create natural opportunities for independence, citizenship, and accountability—children embrace multi-sensory learning and passionate inquiry. Individual students follow their own curiosity at their own pace, taking the time they need to fully understand each concept and meet individualized learning goals.

School Records Administrator