Job File & Office Coordinator
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PuroClean of Auburn ME
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Job File & Office Coordinator
PuroClean of Auburn ME
Posted 3 months ago
Full Time
Auburn, Maine
In Person
Smart Summary
Responsibilities
The role involves managing daily administrative functions, job scheduling, and documentation for restoration projects. Additionally, the coordinator supports estimate preparation and maintains the company's online presence through social media and SEO efforts.
Qualifications
You have strong administrative and customer service skills, with proficiency in Microsoft products and excellent organizational abilities. You are detail-oriented, can manage job files and schedules efficiently, and are comfortable creating and scheduling social media content. A valid driver's license and the ability to pass a background check and drug screening are also required.
Must Have Skills for ATS
Microsoft Excel
Microsoft Word
Microsoft Outlook
SEO
background check
drug screening
Job Description
- Opportunity for advancement
- Paid time off
- Training & development
Location: Auburn, Maine
Employment Type: Full-time / Part-time
Pay Range: $19–$22 per hour, based on experience
Position Overview PuroClean of Auburn, ME is seeking a highly organized and detail-oriented Admin / Job File Coordinator to support daily operations, job management, and administrative functions. This role is essential to keeping restoration jobs moving efficiently from intake through completion while supporting scheduling, documentation, estimates, and marketing efforts. The ideal candidate is customer-focused, detail-oriented, and comfortable working in a fast-paced office environment.
Key Responsibilities Administrative & Job Coordination
- Answer and route incoming phone calls professionally with a strong customer service focus
- Enter new jobs and maintain accurate daily job entries
- Coordinate and manage job scheduling
- Process assignment requests and ensure proper documentation
- Maintain and update job files, including drying logs and related records
- Track, order, and manage supplies for ongoing jobs
- Perform other duties as assigned
- Follow up on preliminary estimates
- Assist with estimate preparation and documentation
- Address estimate disputes and coordinate resolution with management
- Maintain organized estimate records and job-related correspondence
- Create, update, and schedule social media content
- Assist with blog creation and content management
- Support SEO efforts through content updates and basic optimization
- Ensure consistent and professional online presence across platforms
- Strong customer service skills with the ability to communicate professionally with customers, adjusters, and vendors
- Excellent organizational, multitasking, and time-management skills
- Proficiency with computers and Microsoft products (Outlook, Word, Excel)
- Strong general computer skills and ability to learn new software systems
- Experience with administrative coordination, scheduling, or job tracking preferred
- Social media, blogging, or SEO experience is a plus
- High attention to detail and ability to follow established processes
- Valid driver’s license and reliable transportation
- Must successfully pass a background check
- Must successfully pass a drug screening
- Competitive hourly pay of $19–$22 per hour, based on experience
- A supportive, team-oriented work environment
- Training on systems, processes, and restoration industry standards
- Opportunities for growth within the company
Please submit your resume
P
PuroClean of Auburn ME
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