Primary Responsibilities: Under the supervision of the RNC Branch manager and/or Division Admin Manager, the primary responsibility is to initiate the new construction installation files to prepare for rough-in and trim installation. 

Specific Duties & Tasks:

• Field calls from Builder and record on call slips accurately.
• Ensure that the print is available for the job.
• Accurately and thoroughly initiate the job file (print, field copy bill of materials, estimate sheet, etc.).
• Develop the work order through computer input.
• Create the Master Schedule.
• Interface with Builder on any issues and communicate these to Manager.
• Pull Building Permits from applicable municipalities.
• Maintain the Ready Schedule.
• Prepare Will Calls.
• Interface with Corporate on behalf of installation mechanics.
• Request for any expired permits
• Complete certified and First-Attempt letters
• Maintain escrow accounts and credit card logs
• Maintain a log for commissions
• Maintain an ongoing log for retail rebates
• Set up install jobs company-wide, depending on designated location
• Mail out new permits
• Schedule inspections for designated areas
• Check inspection results by keeping logs and updating AX upon completion
• Close out files that have completed final inspection, rebates have been processed, and finalized in AX. 
• Organizing these files in the correct order stored in at the assigned location.
• Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace.
• Responsible for special projects as requested by management and other duties/ responsibilities as assigned to meet the ongoing needs of the organization. 
• Ensure compliance with all Del-Air policies and procedures.

Competencies:

• Flexibility
• Communication Proficiency
• Collaboration Skills
• Customer/Client Focus
• Technical Capacity

Qualifications: 

• High school diploma or equivalent required. Any combination of education, training and experience that demonstrates the ability to perform the duties of the position may be considered.
• One year of administrative experience.
• Previous experience in pulling permits, and scheduling inspections and jobs, preferred. 
• Previous experience in the new construction industry, preferred. 
• Computer literate with expert knowledge in MS Office Suite – Word, Excel, PowerPoint; working knowledge of all office equipment.
• Outstanding communication and customer service skills
• Eligible to legally work in the United States.
• Be at least 18 years of age.
• Ability to speak Spanish, preferred but not required.
• Successfully complete a background check and drug screen.
• Ability to thrive in a team environment.

We are accepting applications by replying to this job posting. Please submit a resume or detailed description of the job history to be considered for the position.

We are an Equal Opportunity Employer and a Drug-Free Workplace

Military Friendly Employer

For more information, please visit our Company Page.