Job Duties and Responsibilities

Onboarding & New Hire Experience:

• Manage full-cycle onboarding processes, including data entry and onboarding workflows within ADP
• Coordinate and maintain onboarding documentation, ensuring all required forms are completed and uploaded accurately
• Serve as the primary point of contact for new hires, providing guidance and support throughout the onboarding process
• Conduct onboarding presentations and facilitate a positive new hire experience
• Prepare and distribute new hire announcements
• Complete badge applications for new hires and employee conversions

Background Checks & Compliance: 

• Administer background check processes, including vendor management
• Review and report background check results to management, as needed
• Manage pre-adverse action processes in compliance with applicable regulations

I-9 Administration:

• Complete and verify I-9 Forms for all new hires in a timely manner
• Manage E-Verify compliance and employment verification processes
• Conduct regular I-9 audits to ensure compliance
• Manage corrections, updates, and reverifications, as needed

HR Operations & Reporting:

• Maintain and organize new hire personnel files 
• Calculate and report weekly headcount metrics to C-Suite 
• Oversee and administer 90-day employee evaluation program
• Handle invoicing for LinkedIn (quarterly) and Checkr (monthly) services 
• Ensure accuracy and integrity of employee data across systems

• Perform other task as necessary to meet the organization’s objectives

Required Qualifications:

• High school degree or equivalent required 
• Bachelor's degree in a related field (preferred)
• At least 1 year of experience in Talent Acquisition, Onboarding, Human Resources
• Advanced organizational skills 
• Working level of English (verbal, written, etc.)
• Bilingual in English and Spanish (preferred)
• Advance proficiency in Microsoft Office

Core Competencies

Job Competencies

• Ability to manage and coordinate end-to-end onboarding processes for new hires in a timely and accurate manner
• Strong knowledge of employment eligibility verification requirements, including Form I-9 compliance and audit readiness
• Ability to identify and resolve discrepancies or issues related to onboarding documentation and employment eligibility
• Ability to use hiring process management systems

Behavioral Competencies

• Take ownership of the tasks and complete it responsibly
• Build cross-functional relationship within and outside the organization and collaborate to achieve organizational goals through good communication and information sharing
• Clearly understand the expectations and desires of others and clearly communicate with others through various forms of communication to achieve organizational goals

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• May occasionally lift and/or move up to 50 pounds.
• Must be able to regularly stand, walk, sit, talk or hear. The employee is occasionally required to reach with hands and arms to include stoop, kneel, bend, or crawl.

Physical & Mental Demands:

• Office Environment: Must adhere to company dress code policy.
• Production Site: Must wear company-provided uniform and PPE including safety shoes, helmet, safety glasses, and portable gas measuring device.

Work Environment

• Usual Office Environment
• On site Monday-Friday (8AM-5PM EST)
• May occasionally be asked to work a modified schedule in order to overlap with nightshift employees for onboarding support