Description

The Accounting Assistant provides administrative support to the accounting department by performing a variety of accounting tasks, including managing accounts payable, credit card reconciliations, preparing financial documents, and ensuring the accuracy of financial records. This role is crucial for maintaining smooth financial operations and supporting the overall financial health of the organization.

Responsibilities:

Accounts Payable 

· Process and verify invoices, ensuring accuracy and compliance with company policies.

· Prepare and post payments, including checks and electronic transfers.

· Monitor and reconcile accounts payable.

· Follow up on overdue invoices and handle customer inquiries regarding billing issues.

· Accounts payable records reconciliation.

Credit Card Reconciliation

· Review and reconcile credit card statements with company records.

· Verify the accuracy of charges and identify discrepancies or unauthorized transactions.

· Ensure timely processing of credit card payments and adjustments.

· Maintain accurate records of credit card transactions and receipts.

Financial Record Keeping

· Maintain accurate and up-to-date financial records and ledgers.

· Reconcile bank statements and internal accounts to ensure consistency and accuracy.

· Assist with month-end and year-end closing procedures.

Data Entry & Documentation

· Enter financial data into accounting software and databases.

· Organize and file financial documents and records systematically.

· Assist in preparing financial reports and statements.

Support & Communication

· Provide support to accountants and other finance staff as needed.

· Communicate effectively with vendors, clients, and other departments regarding financial matters.

· Assist with audits by preparing documentation and providing requested information.

Compliance & Accuracy

· Ensure all accounting practices comply with company policies and relevant regulations.

· Maintain confidentiality of financial information and records.

Ford Office Technologies, Pittsburgh Post-Gazette Top Workplace and Pittsburgh Business Times Best Place to Work, is the area’s largest independent full-line authorized provider of the industry’s top four manufacturers for copier, printer, and multi-function product (MFP) technology – Canon, Konica Minolta, Kyocera and Lanier (Ricoh). Since opening in 1991, Ford Office Technologies has been focused on delivering the area’s best products and services available in the industry. Our family owned and operated business, headquartered in Connellsville, Pennsylvania, is continually evolving and growing to meet the ever-expanding needs of our customers. From data management to IT services, our main goal is to ensure that our customers’ businesses run smoothly and efficiently with an established company that they can trust. We currently support clients in Pennsylvania, Maryland, West Virginia, and Ohio. Our growth also incorporates expanding our reach, with offices in Pittsburgh, Hermitage, Erie, Monroeville and most recently our Niles, OH location. 

Requirements

• Associate’s or Bachelor's degree in accounting, Finance, or related field; or equivalent experience.\
• Previous experience in accounting or a related role is preferred but not always required.
• Proficiency in accounting software, Microsoft Office Suite and Excel.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to handle sensitive information with confidentiality
• Strong communication and interpersonal skills.

In Return We Offer:

• 401(k) with company match
• Bereavement Leave 
• Vacation Benefits 
• Holidays
• Medical, Dental, and Vision Care Insurance 
• Life Insurance – both company paid and additional coverage.
• Voluntary Short-Term and Long-Term Disability Insurance
• Voluntary Policies for additional insurance to cover accident, cancer, critical illness, or injury.
• CDA Scholarship Foundation