Description

Position Summary:

The Assistant Program Manager will be responsible for the execution of all aspects of assigned healthcare construction projects. This position will work closely with multiple Program Managers to prepare and organize all types of project information like assembling and updating project schedules, along with administrative duties, like maintaining project documentation and handling financial queries.

Essential Duties and Responsibilities:

• Support regional team in the implementation of short- and long-term projects.
• Draft, revise, format, and track project documents including but not limited to construction drawings/specifications, RFPs/RFQs, budgets, schedules, proposals, meeting minutes, action item logs, monthly project reports, and contracts.
• Assist Program Manager(s) in the development of construction project costs including competitive bids, negotiated pricing, preliminary project budget pricing.
• Travel to and attend on-site meetings with contractors, designers, & owners
• Assist in project contract management including contract execution processes, financial tracking, validating invoices, and contract close-out.
• Assist with the organization of construction projects including ordering samples and plans; submitting plans for permitting; and, coordinating contractor correspondence, payment applications, and lien waivers.
• Assist with the creation and distribution of marketing materials for the department.
• Create presentations for prospects and project meetings.
• Prepare agendas and documentation for internal and external meetings.
• Compose a variety of correspondence; compile and process confidential materials; review finished materials for completeness, accuracy, proper format, and grammar.
• Assist with planning and implementation of department events and initiatives.
• Organize and schedule project meetings.
• Organize own work schedule, set priorities, and meet critical deadlines.

Requirements

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office including Word, Excel, Outlook, and PowerPoint and ability to quickly learn Microsoft Projects, Microsoft Timeline, Smartsheet, and E-Builder.
• Excellent interpersonal, organizational, communication, and problem-solving skills.
• Ability to multi-task and consistently meet deadlines.
• High level of accuracy and attention to detail.
• Strong customer service skills.
• Ability to handle sensitive and confidential information; demonstrates poise, tact and diplomacy.
• Analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Ability to work well in small, dynamic regional team environment.
• Working knowledge of design, construction, program management, and development terms is preferred.

Minimum Qualifications:

• Bachelor’s degree from a four-year college or university
• Construction management or business degree with construction experience is preferred
• Previous work experience related to construction is preferred.