Description

Administrative Assistant

Rev. May 2026

General Information

Location: Alvarado, TX Department: Finance/Accounting Work Schedule: MONDAY -FRIDAY

Job Type: Regular / Full Time FLSA Classification: Non-Exempt Travel Required: N/A

Reports To: Office Manager Positions Supervised: N/A

Mission & Vision

C&W DustTech’ s mission is to set the industry standard in every application and in every market we serve through:

• Innovation, creativity, and outstanding value – consistently living our Dust Settles. We Don’t™ brand promise. 
• Equipment that outperforms to exceed stringent air quality regulations, maximize customer productivity, and keep operations up and running safely.
• Creation of healthier work environments for employees; cleaner, safer neighborhoods around our customers’ operations and facilities; and improved air quality in the world we all share. 

Our vision is to help build a better, cleaner world by protecting people and the environment through clean air technologies.

  Position Summary

This position is responsible for administrative duties for the office staff and entry level accounting tasks. The Administrative Assistant greets guests, routes phone calls, distributes mail, maintains document files, and performs all job duties safely and on time while upholding C&W quality standards and company values.

  Essential Duties

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Essential Duties:

• Greet customers, visitors, and other guests; determines the purpose of each person’s visit and directs or escorts them to the appropriate location.
• Answer, screen, and direct phone calls to staff using a multi-line phone system; takes messages and schedules appointments.
• Receive mail, documents, packages, and courier deliveries and distributes items to staff.
• Generate, send customer invoices daily.
• Makes collection calls for outstanding customer invoices for multiple companies.
• Maintain AR Aging for multiple companies.
• Make daily deposits in bank and posts in ERP for multiple companies.
• File and maintain company administrative filing system for invoices, purchase orders, etc.; create appropriate filing systems when necessary; maintain the integrity and confidentiality of files and records.
• Perform periodic audits of files and records to ensure that all required documents are collected and filed appropriately.
• Create and maintain accurate customer data files.
• Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Create order manuals.
• Inventory supplies needed on a weekly basis.
• Perform timely and accurate data entry as needed.
• Assists in month end/quarter end/year end requirements as directed by Controller and/or CFO.
• Assists the Leadership Team with the coordination and scheduling of staff travel, meetings, appointments, training, etc.
• Prepares agendas and schedules for meetings; records and distributes meeting notes/minutes.
• Assists with planning and execution of special events such as benefits enrollment, employee recognition events, holiday parties, retirement celebrations, etc.
• Performs administrative and clerical support tasks.
• Follows all applicable policies and procedures.
• Performs other related duties as assigned.

  Qualifications

Education: High School Diploma or Equivalent required.

Licenses and Certifications: N/A

Experience: 1 + year of administrative experience required; 1 + year of clerical or administrative experience in an industrial/manufacturing environment preferred.

Skills:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management and planning skills with a proven ability to meet deadlines.
• Excellent customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Strong analytical skills.
• Ability to work independently.
• Ability to prioritize tasks and manage multiple tasks simultaneously.
• Ability to apply critical thinking skills; ability to solve problems and devise creative solutions.
• Proficient with Microsoft Office 365.
• Proficiency with or the ability to quickly learn the systems utilized by the organization; Experience with Made-2- Manage preferred.
• Basic math skills required; basic accounting knowledge preferred.
• Must be flexible, dependable, and have the ability to work overtime.
• Ability to adhere to safety rules and procedures and safety minded.
• Experience with multi line phone systems required.

Other Requirements:

• Must maintain excellent attendance record.
• Must pass drug test and physical.

Core Values: All C&W DustTech employees, including the Administrative Assistant is required to perform their job duties in a manner that exemplifies our core values. 

We at C&W live our values every day, in every action:

• Safety - Above all else we promise to keep ourselves, our customers, and each other safe.
• Quality - We are committed to quality in all we do and all we make.
• Grit - With courage and strength of character, we do whatever it takes and are unwavering in our resilience.
• Integrity - We do what's right no matter what, especially when it’s difficult.
• Mutual Trust & Respect - We treat others fairly and operate with candor.
• Enthusiasm - We work with passion and have fun.

Core Competencies: All C&W DustTech employees, including the Administrative Assistant strives to demonstrate the core competencies that define us. 

Customer driven: Always do what’s best for the customer, every day.

Willing: With a positive attitude, willingly help anyone at any time. 

Driven: Be hungry enough to learn, humble enough to embrace change, and smart enough to create innovations that make a difference.

Understanding: Address situations with compassion, empathy, and emotional intelligence. 

Strategic: Work with creativity, an eye on the future, and a dedication to continuous improvement. 

Teamwork: Better together, we are open minded, collaborative, and communicative.

Trustworthy: As people, we are each honest, dependable, and accountable.

Engaged: We are passionate about our contribution to a better, cleaner world and doing all we can to drive growth.

Capable: We possess the skills, knowledge, and motivation to get the job done with excellence.

Humble: Check your ego at the door; be coachable and give credit to others.

  Physical Demands

N (Not Applicable) = This activity is not required for this position.

O (Occasionally) = This activity is required for this position up to 33% of the time (up to 2.5+ hours per day)

F (Frequently) = This activity is required for this position up to 66% of the time (2.5 – 5.5+ hours per day)

C (Constantly) = This activity is required for this position more than 66% of the time (5.5+ hours per day)

Activity Frequency Activity Frequency

Sit

F

Reach Outward

F

Stand

O

Reach Above Shoulder

O

Walk

O

Lift/Carry 10lbs or less

O

Climb

N

Lift/Carry 11 – 20 lbs.

N

Crawl

N

Lift/Carry 21 – 50 lbs.

N

Squat/Kneel

O

Push/Pull 12 lbs. or less

N

Manually Manipulate

N

Push/Pull 13 – 25 lbs.

N

Speak

C

Push/Pull 26 – 50 lbs.

N

Other Physical Requirements: Specific vision abilities required include close, distance, and peripheral vision.

Work Environment

The Administrative Assistant will work primarily in an indoor office environment, and occasionally in a manufacturing facility subject to indoor and outdoor environmental conditions, with exposure to occasional temperatures below 32 degrees or above 100 degrees. The noise level in the environment may be moderate to loud.

  Signatures

C&W DustTech has reviewed this job description to ensure that essential and other duties have been included. This job description is intended only to be a guideline for job expectations and is not intended to be an exhaustive list of all functions, responsibilities, abilities, and skills that may be required of this position. Additional functions and duties may be assigned by supervisors and management. This job description does not represent a contract of employment, nor does it alter at-will employment status. C&W DustTech reserves the right to change this job description and/or assign duties and tasks for the employee to perform at any time, as C&W DustTech deems appropriate.

Employee Printed Name Employee Signature Date

Requirements

Education: High School Diploma or Equivalent required.

Licenses and Certifications: N/A

Experience: 1 + year of administrative experience required; 1 + year of clerical or administrative experience in an industrial/manufacturing environment preferred.

Requirements:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management and planning skills with a proven ability to meet deadlines.
• Excellent customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Strong analytical skills.
• Ability to work independently.
• Ability to prioritize tasks and manage multiple tasks simultaneously.
• Ability to apply critical thinking skills; ability to solve problems and devise creative solutions.
• Proficient with Microsoft Office 365.
• Proficiency with or the ability to quickly learn the systems utilized by the organization; Experience with Made-2- Manage preferred.
• Basic math skills required; basic accounting knowledge preferred.
• Must be flexible, dependable, and have the ability to work overtime.
• Ability to adhere to safety rules and procedures and safety minded.
• Experience with multiline phone systems required.

Other Requirements:

• Must maintain excellent attendance record.
• Must pass drug test and physical.