H.O. Penn Machinery
NOW HIRING
Project Coordinator
Medford, NY

Pay: $26-$33/hour (dependent on experience)
Bonus: 5% bonus potential
Benefits:

• Medical/dental/vision insurance
• 401(k) with company match
• Holidays & competitive PTO
• Company laptop & cell phone

Key qualifications:

• 1+ years of experience in project coordination, administrative support, construction, industrial, or technical environments
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) and ability to learn new systems
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment
• Proven attention to detail, including reviewing documentation and invoices
• Experience supporting Project Managers in multi-phase, deadline-driven projects a plus
• Exposure to electrical distribution equipment, switchgear, generators, power systems, or similar industries a plus

Responsibilities: 

On time, accurate PM lead projects delivered within budget

• Assist with the preparation of submittals for approval 
• Assist with the preparation of manuals for project closeout
• Assist PMs with follow up on vendor related deliverables
• Assist PMs in coordination with service depts. for technicians and sales reps’ availability

On time, accurate delivery of vendor related products

• Accurately and efficiently oversee the coordination, procurement, and delivery of product to ensure project success
• Assure cost control of the assigned project to maximize profit, including timely closeout
• Coordinate with vendor and/or service department for any service related activities

Effective operational support of department 

• Attend meetings, take minutes, and share with appropriate parties
• Evaluate project status, then prepare and share detailed reports with stakeholders
• Prepare general documentation for submittals, closeout, and all other PM dept needs 
• Coordinate with support departments for items to include accounting or insurance documents among others

Qualifications

• 1+ years of experience in project coordination, administrative support, construction, industrial, or technical environments
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) and ability to learn new systems
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment
• Proven attention to detail, including reviewing documentation and invoices
• Experience supporting Project Managers in multi-phase, deadline-driven projects a plus
• Exposure to electrical distribution equipment, switchgear, generators, power systems, or similar industries a plus

Physical Requirements:

• Standing and/or sitting for prolonged periods of time
• Hand coordination (typing and writing)
• Occasional forward bending and reaching
• Occasional walking and climbing stairs
• Carrying (up to 20lbs.)

Reasonable accommodations made as needed.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.