ACO, Inc. Purchasing Agent Position Description

PURHCASING ASSISTANT POSITION SUMMARY:

This position supports the Purchasing function by assisting in the purchase order development, vendor coordination, maintenance of item information and general procurement process.

PURHCASING ASSISTANT ESSENTIAL FUNCTIONS:

• Create purchase orders in the accounting software, and place purchase orders with vendors; maintain reports showing status of purchase orders, making sure they are current
• Develop an understanding (research) of vendors and build a profile on who they are, what items we receive from them, their lead times, freight terms, payment terms etc. Create a vendor rating system
• Establishes and maintains record keeping system for purchasing department
• Understand current and future supply and demand balances
• Match the receiving reports with the supplier invoices, contact suppliers if there are discrepancies, forward to A/P for payment
• Match order confirmation with purchase orders, verify accuracy, attach, and file
• Maintain file of purchase records and vendor files
• Interface with suppliers regarding delivery dates and expedite sooner dates if necessary. Update delivery dates in the computer daily
• Identify opportunities for improved supplier pricing, quality, and/or delivery terms
• Follow all company policies and procedures

 PURHCASING ASSISTANT COMPETENCIES:

Communication Proficiency

Accuracy/Quality  

Planning/Organizing

Interpersonal Skills

PURHCASING ASSISTANT EDUCATION and/or EXPERIENCE: 

• One-year certificate from college or technical school
• Three to six months related experience and/or training; or equivalent combination of education and experience

 PURHCASING ASSISTANT OTHER SKILLS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the level of knowledge, skill, and/or ability required. 

• Follow verbal and written instructions
• Ability to learn purchasing procedures and policies
• Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Compute rate, ratio, percent, dimensions, weights, conversions of weights and dimensions including metric, and convert currency exchanges
• Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form 
• Knowledge of Accounting software contact management systems, inventory software, orders processing systems; spreadsheet and word processing software
• Proficient with Microsoft Office 365 Suite or related software
• Ability to read Drawings helpful

 PURHCASING ASSISTANT PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand or walk
• Continually required to sit and work on a computer
• Continually required to utilize hand and finger dexterity
• Frequently required to talk or hear
• The employee must occasionally lift and/or move up to 25 pounds
• Occasionally required to drive

 PURCHASING ASSISTANT ADDITIONAL DUTIES:

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.