The Sales Administration Representative I supports the sales team by handling day-to-day data entry, documentation, and administrative activities that keep equipment records accurate and operations running smoothly. This role is ideal for someone who enjoys organized, detail-oriented work and collaborating with both internal teams and external partners. What You Will Do in This Role:

Perform high-volume, detail-oriented data entry in the DBS inventory system, ensuring all machine, attachment, and equipment details are accurate and up to date.
Manage the complete lifecycle of vendor orders—new, used, rental, and SITECH equipment—by reviewing requests, entering order information, placing orders, and tracking delivery status.
Maintain accurate digital and physical inventory equipment folders, ensuring all documentation for acquisitions and sales is complete, organized, and easily accessible.
Create and maintain product records, including assigning unit IDs, creating machine breakdowns, updating product profiles, and ensuring data consistency across systems.
Support Accounts Payable by entering invoice data, coding invoices, and researching discrepancies to ensure timely and accurate payment processing.
Conduct regular inventory audits and prepare daily, weekly, and monthly inventory reports based on precise data entry.
Assist sales teams by updating standard equipment configurations and maintaining a detailed library of Caterpillar machine specifications.
Provide administrative support including document preparation, correspondence, phone communication, and cross-training in various sales administration functions.
Participate in training and occasional travel to support operations at additional locations.

Our Ideal Candidate:

Experience in data entry, sales support, accounting, customer service, or similar administrative roles
Strong proficiency in Microsoft Outlook and other Microsoft Office applications
Excellent attention to detail and organizational abilities
Professional communication skills—both verbal and written
Proactive, self-directed work style
Basic understanding of finance and accounting principles

What Will Put You Ahead:

Associates degree
Industry experience

What We Can Offer You:

Competitive pay to recognize your valuable contribution
401(k) with matching
Comprehensive medical, dental, and vision plans
Basic Life & AD&D, short-term disability, & and long-term disability
Wellness programs to focus on building healthy habits while earning prizes and cash bonuses throughout the year
Holiday, PTO, and Parental Leave, promoting work-life balance and personal growth
Casual dress attire
Family-owned company where you’re more than just another employee

Foley Industries – Foley Equipment, Foley Power Solutions, Foley Rental, and SITECH Central – proudly stands at the forefront of progress, serving customers in Kansas and Western Missouri for over nine decades. With a dedicated team of over 1,000 employees, we are committed to delivering exceptional service, top-quality parts and rentals, and unparalleled sales support across a comprehensive range of Caterpillar and allied construction equipment, power generation solutions, and cutting-edge SITECH construction technology. As we continue to empower our customers' success, we invite you to explore the endless opportunities that await you at Foley. To learn more about our company and join our team of industry leaders, please visit www.FoleyEq.com. Foley Industries, Inc. is an Equal Opportunity Employer (Race/Gender/Veteran/Disabled/Sexual Orientation/Gender Identity). To request a reasonable accommodation or assistance in completing the application, call 316-943-4211 or email careers@foleyeq.com.   *At this time Foley does not participate in any Visa sponsorship programs.

YOU BRING THE HOPE. WE BRING THE POWER. Foley Power Solutions is the Cat® Dealer for Kansas and NW Missouri. We sell, service and rent power generators, transfer switches, solar microgrids and other power equipment, including diesel and gas engines for OEMs. We are also a key player in developing innovative energy and transportation solutions for zero emission vehicles. Powering the world when and where it matters is one example of supporting our customers who are building a better world. It’s our purpose. At Foley we care about and commit to the safety and wellbeing of everyone. We are fully engaged – serving our customers with a sense of urgency. From powering data centers and enabling telecommunications that keep us all connected, to supplying backup and critical power for homes, schools, hospitals and entire cities — we’ve been providing reputable Cat power that communities have relied on for 85 years. We tend to think about electricity most during its absence, say when the power goes out during a storm. But institutions that support critical operations, such as hospitals, law enforcement offices and data centers, have no margin for error when it comes to backup power. We have a proven track record of supporting our communities with solutions that are engineered to operate at peak efficiency and deliver power when and where it’s needed most. Today, more than ever, Foley Power Solutions is a critical participant in developing sustainable communities, enabling economic growth through infrastructure and energy development, improving standards of living and developing new technologies to help our customers succeed. We’re more than just a power supplier. We’re part of tight-knit communities that empower the nation.

Sales Administration Rep I

Sales Administration Rep I

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