Administrative Assistant (CLDP Department)
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Associated Asset Management (AAM)
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Administrative Assistant (CLDP Department)
Associated Asset Management (AAM)
Posted 3 months ago
Full Time
Tempe, Arizona
In Person
Smart Summary
Responsibilities
The role involves managing administrative and clerical tasks for the CLDP Department, including data entry and the digital recording of documents. Key duties include researching deeds and liens, managing mail, and maintaining department spreadsheets.
Qualifications
You have exceptional organizational and multitasking skills to manage administrative tasks and maintain accurate data in a fast-paced environment. You are proficient in computer programs, including Microsoft Office, and possess strong written and verbal communication skills to interact effectively with staff at all levels.
Must Have Skills for ATS
Microsoft Office
Data Entry
Spreadsheet Creation
Document Scanning
Email Management
Data Management
Online Research
Job Description
Join a trusted industry leader with nearly 40 years of excellence in HOA management! Since 1990, AAM has delivered exceptional service to master-planned communities, condominiums, and high-rise developments. We’re seeking a detail-oriented professional to support our CLDP Department by conducting online research, managing administrative and clerical tasks, and ensuring time-sensitive assignments are completed accurately and efficiently in a fast-paced environment.
Position Responsibilities
- Maintains and up keeps accurate data in the company data base.
- Research/locates deeds and liens on various websites.
- Mailing/emailing of documents daily.
- Digital recording of documents to the County Recorder’s.
- Sort, scan and distributes mail/documents daily.
- Data entry of various documents into company data base.
- Electronically filing documents as needed. (removed ARI)
- Creating/maintaining spreadsheets for department.
- Assists Department with special projects as needed.
- Performs other administrative duties as directed by Department Manager.
- Performs other related duties as directed.
Knowledge, Skills and Abilities:
- Ability to multitask and prepare and process large amounts of legal document items while being detail oriented.
- Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
- Exceptional organization and tracking skills.
- Ability to function efficiently in a high volume, fast-paced environment.
- Ability to proficiently utilize computer programs and company database systems, including Microsoft office, internet and e-mail systems.
- Ability to interact and work positively and effectively with staff at all levels.
- Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff.
- Ability to work collaboratively and cooperatively within the department as well as with other departments.
Physical Demands & Work Environment:
- Utilizing a computer in an office setting.
- May be required to lift boxes, fill paper trays, and other minor physical office related tasks.
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Associated Asset Management (AAM)
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