GENERAL SUMMARY:  The Employee Services Compliance Senior Specialist oversees the day-to-day operations and manages key Human Resources compliance requirements throughout the organization. This role is a critical integral part of the Employee Services team. The job will require a keen eye for detail, be able to multitask several projects, and enjoy a fast-paced, team environment.ESSENTIAL DUTIES & RESPONSIBILITIES:Human Resources Operations 

• Work with the Employee Services team to ensure the team’s priorities, initiatives, and goals are met.
• Manage, initiate, and drive
• New Teacher Residents, processing sending onboarding, overseeing compliance, and on/off boarding.
• SafeSchools manage deployment on a yearly basis, reporting, compliance, and support with inquiries.
• Reasonable Assurance, working with our school Business Managers, Principals, and Employee Relations.
• Job Descriptions - support the intake and maintenance of job descriptions, collaborating with key stakeholders on timeline and working with the Sr. Director of Employee Services on approvals.
• Collaborate with the Employee Services team to update the MyAspire intranet.

Compliance Management

• Oversee the TB process for existing hires. Review monthly data, to support the organization and maintain requirements prior to deadlines. 
• As a custodian of record (COR), ensure that subsequent arrests are being reviewed by the Sr. Director of Employee Services, Employee Services Managers, with urgency and timely. 
• Maintain the DOJ billing processing and reporting.
• Maintain the DOJ/TB clearances for volunteers and contractors.
• Manage Audits, including generating data and reports.
• Compliance Posters, order, communicate, and distribute the required updates to our schools and regional offices. 

Verification of Employment

• Oversee verification of employment, including loan forgiveness, income requests from lenders, district requests, and AB 2534 forms.
• EDD – managing EDD files and claims

Benefits Support

• Support the Employee Services Managers with Tuition Reimbursement when needed – entering for processing and communicating with teammates if follow-up is needed.
• Issue benefits invoices for employees returning from a leave of absence and for those who did not work during the summer.
• Support the Employee Services Managers with audits related to benefits.

Customer Service:

• Zendesk: Answers HR emails and routes emails accordingly.
• Main HR phone line: Answers HR calls and routes calls and voicemail messages accordingly.

Administrative Support:

• Maintain and support audits of personnel files/payroll files, records, and e-file system for Employee Services and Payroll, including files for Subpoenas and legal claims.
• Provide support to Analysts with compliance data entry during the summer season, as needed.
• Partner with HRIS and the Engineering team to support data requests from external or internal sources. 

Additional:

• Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior 
• This role may require travel to schools across the region and may require some periodic travel to all Aspire regions and/or other locations for conferences/professional development
• Performed other related duties as required or assigned 

QUALIFICATIONS:Required knowledge, skills & abilities:

• High level of flexibility and professionalism 
• Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently and timely to meet deadlines
• Excellent written and verbal communication skills

• Excellent attention to detail and organization
• Process oriented and driven 

• Excellent analytical skills and have the ability to assimilate information quickly
• Ability to think strategically and tactically
• Ability to work both individually and in a team environment
• Working knowledge of Excel, Word and Outlook
• Outstanding customer service skills
• Excellent communication and organizational skills 
• Ability to be proactive and take initiative within their own work
• Proficient in Microsoft Office Tools, specifically Outlook, Powerpoint, Word, Excel and OneNotes
• Proficient in Google Workspace, specifically Drive, Docs, Sheets, and Slides
• Expertise in HRIS systems, including rapid adaptation to new software and technology

Minimum educational level:

• High School Diploma or equivalent job skills

 Experience required:

• Minimum 2 years related experience in a fast pace environment
• Experience working in a K-12 school environment preferred
• HR Experience, preferably managing compliance and/or equivalent field

Physical Requirements

• Moving self in different positions to accomplish tasks in various environments including tight and confined spaces
• Remaining in a stationary position, often standing or sitting for prolonged periods
• Moving about to accomplish tasks or moving from one worksite to another
• Assessing the accuracy, neatness and thoroughness of the work assigned
• Communicating with others to exchange information
• Repeating motions that may include the wrists, hands and/or fingers

Work authorization requirements: 

• Clear the Department of Justice background screening
• Authorized to work in the United States
• Provide health (TB) clearance (renewal every four years)

WORK ENVIRONMENTThe work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Work indoors in a standard office environment, computer lab, and/or classroom environment
• Work is performed in indoor and outdoor environments
• Exposure to dust, oils, and cleaning chemicals
• Some exposure to childhood and other diseases in a school environment
• May be required to work outside of typical work days and office hours to meet operational deadlines

ATTESTATIONWe are an at-will employer, this does not constitute a contract for employment. My signature below is to acknowledge that I have read and understood the statements above regarding the position responsibilities and agree that I am qualified to be hired for this position: