Position Overview: 

The A/P Specialist will capture supplier invoices for payment, audit supplier statements, and work with A/P Manager on resolutions.

Essential Job Functions:

• Protect company and maintain confidentiality.
• Process PO and Non-PO invoices.
• Audit supplier monthly statements, request statements, save to shared folder.
• Verify discrepancies by obtaining information from suppliers with follow-up communication.
• Resolve payment discrepancies with buyers, contracts, or invoices.
• Support all financial audits and bank audits as needed.
• Verify completeness of assigned suppliers for EOM close.
• Capture and final approval invoices in A/P automation system assigned.
• Maintain relationships with suppliers’ A/R departments to ensure accounts are ALWAYS in good standing.
• Maintain comments, attach emails in A/P automation system.
• Resolve issues with invoices via email or phone with supplier.
• Assist with special projects as assigned.

Requirements: 

• HS Diploma required.
• Associate degree in Accounting or Finance preferred.
• Knowledge of Excel, Word, and Outlook.
• Use of Medius Software and AS400.
• Use of Copier, Printer, and Scanner.

Other Skills/Abilities:

• Ability to multi-task in a fast-paced environment.
• Organization skills.

Physical Demands: 

• Seated for extended periods of time.
• Ability to lift 15 lbs.

Disclaimer

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.