Position and Responsibilities

The primary responsibility of the Office Administrator is to ensure the smooth and efficient day-to-day operations of the office so that employees can focus on accomplishing business objectives. This includes managing administrative tasks, coordinating office activities, supporting staff needs, and maintaining a professional and organized work environment.

Responsibilities include:

• Serve as the primary point of contact for general office operations and administrative support
• Manage office supplies, equipment, and vendor relationships
• Maintain office records, filing systems, and shared resources (digital and hard copy)
• Greet and assist visitors, issuing building passes, and ensuring a professional and welcoming environment
• Managing incoming calls of the main phone line
• Support onboarding and offboarding processes
• Assist employees with special projects and administrative tasks as needed
• Ensure adherence to company policies and procedures, promoting a positive and efficient workplace culture Assist with setup of meetings and events (e.g., board meetings, investor meetings, monthly employee gatherings)

Delivery Management:

• Receive, sort, and distribute mail to relevant parties
• Accept all incoming packages
• Schedule and drop off outgoing FedEx/UPS packages
• Manage and coordinate food deliveries

Office & Kitchen Maintenance:

• Stock and organize kitchen pantry
• Maintain office supplies and organize supply closet
• Perform light kitchen cleaning (unloading/loading dishwasher, tidying counters, etc.)

Facilities Coordination:

• Coordinate maintenance and repairs for office equipment and facilities
• Communicate with building management, vendors, and contractors on all repair, maintenance, and operational matters (HVAC, lighting, etc.)
• Maintain vendor contact information and routine maintenance schedules

Qualifications

• Bachelor’s degree preferred not required
• 1+ years of experience in an administrative, office management, or similar role
• Strong organizational and multitasking skills with excellent attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology
• Excellent verbal and written communication skills
• Ability to work independently, manage competing priorities, and meet deadlines
• Professional demeanor with the ability to interact effectively at all levels of the organization
• Problem-solving mindset with a proactive approach to improving processes and efficiency

Compensation

Compensation will be commensurate with experience and capabilities. We offer a competitive base salary, discretionary bonus potential, and a comprehensive benefits package.

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

Monday to Friday 8:30 am to 5:30 pm