Enterprise Documentation Specialist

About Wesley International

Wesley International is a growing manufacturer of electric industrial vehicles and material handling solutions used by many of America’s best-known companies. We are focused on building a highly professional, technology-driven organization with strong systems, scalable processes, and long-term growth opportunities for our team members.

We are seeking a highly organized, detail-oriented, and technology-comfortable individual to join our team as an Enterprise Documentation Specialist.

This role is an excellent opportunity for a bright, ambitious and early-career professional looking to build a long-term career path within a growing company.

Position Overview

The Enterprise Documentation Specialist helps manage and organize important company documentation and structured business information.

Initially, this role will primarily support our Engineering Department by reviewing and organizing Bills of Material (BOMs), which are detailed lists of the components used to manufacture products. Over time, the role will expand to support company-wide documentation systems within our Quality Department, including SOPs (Standard Operating Procedures), Work Instructions, forms, and controlled business records.

This role is ideal for someone who:

• Enjoys organizing information,
• Is highly detail-oriented,
• Likes working with systems and technology,
• Follows processes carefully,
• Wants strong long-term career growth opportunities.

This is NOT a clerical filing position. This role plays an important part in helping Wesley build scalable business systems, organized operational processes, and high-quality documentation standards. No Engineering or Quality experience is required. To the extent that technical knowledge is required we will provide it.

What You Will Do

Engineering Documentation Support

• Review and organize Bills of Material (BOMs)
• Verify information accuracy and completeness
• Identify inconsistencies, duplicates, or missing information
• Maintain organized digital engineering records
• Support engineering documentation workflows
• Help maintain product data accuracy within company systems

Quality Documentation Support

• Maintain controlled copies of SOPs, Work Instructions, forms, and policies
• Track document revisions and approvals
• Help maintain organized documentation systems
• Support audit and compliance preparation activities
• Assist with training documentation and recordkeeping

Systems & Administrative Support

• Maintain organized electronic filing systems
• Generate reports and tracking updates
• Coordinate document updates across departments
• Follow established SOPs and Work Instructions carefully
• Utilize AI-assisted productivity tools responsibly and effectively
• Support continuous improvement initiatives

Technology & Systems Environment

This role provides exposure to modern business systems and technologies, including:

• Microsoft Office platforms
• ERP systems (Enterprise Resource Planning software used to manage inventory, engineering data, purchasing, manufacturing, accounting, and operations)
• Controlled documentation systems
• AI-assisted productivity tools
• ISO-oriented processes (internationally recognized standards used to help companies maintain organized, consistent, and high-quality business operations)

Wesley currently uses NetSuite as its ERP platform.

What We Are Looking For

Required Qualifications

• Strong proficiency in Microsoft Office, especially: 
  • Excel
  • Word
  • Outlook
  • Teams
  • PowerPoint
• Strong organizational skills
• Strong attention to detail
• Strong written communication skills
• Comfortable learning new technology systems and software
• Eager to learn and use AI-assisted tools
• Ability to follow detailed processes and instructions carefully
• Strong reliability and follow-through

Ideal Candidate Traits

• Highly organized
• Detail-oriented
• Process-driven
• Curious and eager to learn
• Comfortable with technology
• Analytical thinker
• Persistent and dependable
• Interested in long-term career growth
• Able to work independently once trained

Preferred Backgrounds

Strong candidates may come from backgrounds such as:

• Business Administration
• Information Systems
• Communications
• Project Coordination
• Administrative Support
• Technical Administration
• Supply Chain
• Data Administration
• Legal Support
• Library/Information Sciences
• Operations Support

Recent college graduates are encouraged to apply.

No prior Engineering or Quality experience is required.

Career Growth Opportunity

This position is designed to provide exposure to:

• Engineering systems
• Product data management
• Quality systems
• ERP systems
• AI-assisted workflows
• Process improvement
• Enterprise documentation management

Successful candidates may eventually advance into roles involving:

• Project Coordination
• Systems Administration
• Quality Systems
• Operations Analysis
• ERP Support
• Process Improvement
• Business Systems Management

Why Join Wesley?

We are building a modern, process-driven company focused on:

• technology,
• operational excellence,
• scalable systems,
• continuous improvement,
• and long-term customer trust.

If you are highly organized, eager to learn, comfortable with technology, and looking for a long-term professional growth opportunity, we would like to hear from you.