Department

Division

Salary

Job Profile

Scheduled Work Days & Work Hours

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: high school graduate, preferably possession of an Associate's Degree from a college of recognized standing.

Experience: Such as may have been gained through employment in elections or campaign finance.  Or, any combination of education and experience that shall be substantially equivalent to the above.

Job Requisition Number

Pay Grade

Classification

Class Definition

GENERAL STATEMENT OF DUTIES:

The Seasonal Employee will work under the direction of the Director of Campaign Finance and will assist the Director with carrying out the agency’s campaign finance responsibilities.

SUPERVISION RECEIVED:  Works under the general supervision of the Director of Campaign Finance, from whom general and specific assignments are received.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

The duties and responsibilities of the Seasonal Operations Clerk shall include, but are not limited to, the following activities.

• Answer  incoming calls to the agency; transmit  phone calls and messages to the appropriate persons;  assist with the agency phone system; (front desk)
• Greet, assist, and direct  visitors;
• Receive and respond to inquiries of a routine nature, including e-mail;
• Perform data entry and construct spreadsheets;
• Prepare correspondence.
• Accept and process campaign finance data & reports both manually and  electronically;
• Scan and file assorted reports;
• Receive & distribute incoming mail; prepare outgoing mail; maintain & update agency message/bulletin boards;
• Conduct research and compile data;
• Accept reports, forms, and supplies delivered to the agency;
• Liaise with various boards and commissions as well as federal, state and local government officials and agencies on issues related to elections and the agency’s daily operations;
• Responsible for assisting with the processing of incoming and outgoing mail for the Campaign Finance Division;
• Scan, upload, and perform data entry of campaign finance reports filed on paper by candidates, political action committees, political party committees, independent advocates, and ballot question advocates;
• Follow-up on incomplete or deficient campaign finance reports;
• Pursue delinquent and unfiled campaign finance reports;
• Assist in the collection of penalties assessed by the Board;
• Work on assignments as may be directed by the Director of Campaign Finance.
• Assist and inform candidates, political action committees, political party committees, independent advocates, ballot question advocates of their statutory obligations under campaign finance laws.
• Assist in the processing of mail ballots, election recounts and audits, and other duties related to the administration of elections.

Knowledge, Skills, and Capacities:  The ability to communicate effectively; the ability to be organized and multi-task; the ability to work with peers and subordinates;

Supplemental Information

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
 

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.