Job Title: Tumor Registrar

Department: Tumor Registry

Location: Lipson Cancer Institute - Rochester General Health, 1561 Long Pond Rd, Rochester, NY 14626

Hours Per Week: 40

Schedule: Variable between 7:30 am - 4:30 pm

SUMMARY

Identifies, registers, and maintains a database of patients with malignant and non-malignant tumors, utilizing a tumor registry data system. Participates in the activities of data collection, editing, special studies, projects and follow-up and quality assurance. Assists in the analysis of data and disseminates information at a state and national level within guidelines, ensuring conformity of data.

RESPONSIBILITIES

Maintains a reportable list including those diagnoses that are to be included in the registry and those that are excluded.

• Maintains a computerized suspense file identifying cases to be entered into the registry.

• Maintains a computerized accession register of all reportable cases accessioned in the registry.

• Ensures accuracy of data collection on all registry cases for future patient care and research.

• Reviews patient records, collecting 170 required fields of information as outlined in the current FORDS1, SEER Summary Stage 20182, AJCC3, Collaborative Staging, ICD-O4, STORE5, and New York State Department of Health Manuals.  

• Utilizes multiple sources when analyzing patient information to ensure accurate data abstracting.

• Performs in-house reviews to assure quality of data and implement new data criteria.

• Abstracts all core data elements according to the FORDS/STORE Manual.  

• Assigns proper topography and morphology codes according to ICD-0 coding classification system.

• Assigns proper stage describing the extent of the reportable disease according to the AJCC Staging of Cancer, SEER and all current staging systems.

• Enters all abstracted data information into the cancer registry software program.

Maintains a comprehensive method to identify and track patients due for follow-up regarding current health status.

• Maintains a computerized system that identifies the annual follow-up date for each registry patient and determines those patients considered lost to follow-up.

• Reviews patient re-admission records to collect current health status.

• Reviews radiation reports to aid in determining a patient’s current health status.

• Updates registry and follow-up files on all deceased patients.

• Processes reports and updates all patient information on pre-existing registry patients.

• Maintains a five-year follow-up rate of at least 90% and at least an 80% follow-up rate on patients in the registry since the reference date of 1980.

• Utilizes hospital admissions computer system to track patients.

• Sends patient and physician contact letters when current follow-up is not obtained.

Complies with departmental and Hospital-wide policies and procedures.

• Complies with hospital confidentiality policies

• Maintains expectations regarding an acceptable level of attendance.

• Maintains a complete and accurate record of time worked.

• Completes all hospital mandatory in-services on an annual basis.

Participates in group meetings regarding department subject matter.

• Attends monthly department meetings or scheduled group meetings or reads and understands meeting minutes.  Also attends and reports at quarterly cancer committee meetings.

• Attends department workshops/training sessions and educational seminars.

• Certified Tumor Registrar attends educational conferences/seminars to maintain required certification and improve knowledge and professional expertise.

• Responds to inquiries and requests of registry data in a timely manner.

• Performs other related duties incidental to the work described herein.

For designated affiliates, duties may also include:

• Coordination of bi-weekly Tumor Conferences including agenda preparation, contacting physicians for case presentation, gathering clinical data, documentation and tracking of cases reviewed. Completes COC recommended conference grid. 

• Prepares and submits conference evaluation forms and tracking sheets to the Rochester Academy of Medicine for CME credit for physicians.

REQUIRED QUALIFICATIONS: 

• Must attain CTR certification within three years of employment as required by the American College of Surgeons Commission on Cancer.

PREFERRED QUALIFICATIONS: 

• Associate's degree preferred. High school or equivalent preferred.

• One (1) year previous work experience as a CTR preferred or 1 year experience in a related health care field preferred.

EDUCATION:

LICENSES / CERTIFICATIONS: 

PHYSICAL REQUIREMENTS:

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

CITY:

POSTAL CODE:

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.