SHIFT:  8 Hour Shifts, 40hrs./week

POSITION SUMMARY

Under the general guidance of The Mom & Dad Project: The Office Manager/Grant Manager is a dual role responsible for ensuring the smooth operation of the non-profit organization’s office and overseeing the grant application process. This position involves administrative tasks, office management, grant management, and compliance monitoring to secure and manage funding. 

ESSENTIAL DUTIES

• Exhibit professionalism in the Department as it relates to patients, families, visitors, physicians, and staff members
• Provide administrative support to the executive team 
• Manage calendars, schedule meetings, prepare meeting agendas, and handle correspondence, emails and phone calls 
• Maintain office supplies and equipment and oversee office cleanliness and organization
• Manage relationships with vendors and service providers
• Maintain physical and electronic files, ensuring proper documentation and record-keeping for compliance purposes 
• Assist with basic bookkeeping tasks like processing invoices, track expenses, and assist in budget preparation 
• Assist with developing grant budgets and project timelines and track grant-funded project outcomes
• Prepare and submit progress reports to grantors 
• Ensure compliance with grant requirements and conditions and provide updates and reports to funders as required
• Ensure grant-funded projects meet their objectives and deadlines
• All other duties or responsibilities as assigned

QUALIFICATIONS

Minimum Education (or substitute experience) REQUIRED:

• BLS Certification within 3 months of hire
• Bachelor’s degree in Business Administration, Non-Profit Management, or related field

Education Preferred:

• N/A

Minimum Experience REQUIRED:

• Bilingual in English and Spanish

Experience Preferred:

• 1 year experience in the non-profit field or a like field 

Skills:

• Excellent verbal and written communication and listening skills
• Strong organization skills with attention to detail and accuracy
• Ability to maintain confidentiality 
• Computer literacy in Microsoft Office 
• Must have the ability to work collaboratively with providers and other members of the healthcare team 
• Must be able to withstand stressful situations

Bear Valley Community Healthcare District Is An Equal Opportunity Employer