Overview

Franciscan Village - Lemont Il

Position Summary

The Human Resources Assistant is responsible for supporting the daily operations of the Human Resources department within our senior living community. This position plays a key role in recruiting, onboarding, employee relations, recordkeeping, and administrative support while helping foster a positive and professional workplace culture dedicated to exceptional resident care.

Essential Functions, Key Duties, & Responsibilities

• Assist with recruitment activities including job postings, interview scheduling, candidate communication, and onboarding coordination.
• Prepare new hire paperwork and maintain accurate employee records in compliance with company policies and applicable regulations.
• Support employee onboarding and orientation programs.
• Track and maintain employee licenses, certifications, training records, and background checks.
• Assist with payroll processing, timekeeping corrections, and benefits administration.
• Respond to employee questions regarding policies, benefits, and HR procedures.
• Maintain confidentiality of employee, resident, and organizational information at all times.
• Support employee engagement initiatives, recognition programs, and staff events.
• Assist with workers’ compensation claims, incident reporting, and leave tracking.
• Support investigations into workplace issues including but not limited to employee relation issues, ethical violations, and other HR-related concerns.
• Ensure HR files and documentation remain compliant with federal, state, and local employment laws.
• Help coordinate mandatory trainings and compliance requirements for healthcare staff.
• Assist with processing HR department invoices.
• Perform other duties as assigned.
• Comply with all policies and procedures and any updates.

Position Requirements

Education: High School Diploma/GED required; Associate’s Degree or higher in Human Resources or related field preferred

Licenses/Certifications: SPHR or SHRM-CP certification preferred.

Experience: 1+ years of Human Resources experience preferred, preferably in a senior living or healthcare environment

Skills & Abilities:

• Strong interpersonal skills
• Excellent communication skills
• Adept at problem-solving
• Knowledge of basic HR practices and employment laws preferred

Travel: N/A

Min

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