Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Job Details:

General Notes

The Institute for Public School Initiatives (IPSI) is a center within the College of Education at The University of Texas at Austin. In support of the mission of the college which is focused on addressing responding to pressing challenges in education and health, IPSI commits resources and services to preparing students to achieve their academic potential; helps students and families increase their college awareness, readiness, and success; and provides educators and leadership with high-quality professional learning by designing and facilitating rigorous, engaging professional development content.

This position is fixed-term, and the expected end date is August 7, 2026.

This position is available to active UT and non-UT students in good academic standing with their university.

Purpose

The Institute for Public School Initiatives is looking for a passionate and detail-oriented Student Intern for the Summer 2026. The UT GEAR UP Student Data Entry and Collection Intern will play a key role in collecting, organizing, and analyzing data to support student progress, program outcomes, and resource effectiveness. Designed for students interested in a career in data management and using data to identify problems and find solutions, the Student Intern will assist the GEAR UP Career Success Coach and Program Director.

Responsibilities

• Function 1: Organize data into spreadsheets, primarily using Excel; assist in the data collection process with surveys, reports, student records, and other sources; gather data from students by asking questions via our text message platform and recording the response; Update and maintain student databases to ensure they are current and accessible; assist in accurate and current record keeping; help organize contact lists and outreach materials for the college/career success coach

• Function 2: Assist in analyzing data trends to identify insights about student needs, program effectiveness, and outreach opportunities; support in creating visualizations (charts, graphs, dashboards) using tools such as Excel or Google Data Studio by highlighting key data points; Support in research to gather data on college enrollment trends, career resources, and student support programs; assist in compiling research reports for the GEAR UP Success Coach and Program Director

• Function 3: Collaborate and support the team with virtual and in-person events as needed ex: college prep workshops, career panels, Q&A sessions with college advisors; assist in scheduling meetings between students and the college/career success coach for mentorship and support; some in-person events might be out of town/overnight

• Function 4: Attend check-ins with the manager to discuss progress and receive feedback; participate in both in-person and virtual training sessions to enhance advocacy and communication skills; support with identifying in-kind match opportunities and other supporting documentation; assist with office tasks as needed, such as organizing materials, preparing reports, and updating contact lists

Required Qualifications

● Ability to work well in a team environment
● Demonstrate strong interest and passion for the GEAR UP Program
● Ability to manage outreach initiatives, track progress, and meet deadlines
● Excellent oral and written communication skills
● Ability to use Excel and Office software such as Google Workspace, Microsoft Office
● Must be a current undergraduate enrolled in a post-secondary program and of good academic standing
● Access to a laptop or desktop computer for content creation, data entry, and remote work
● Must be authorized to work in the U.S.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

●Current GEAR UP Alumni (GEAR UP High School Graduating Class of 2023 or 2024)

Wage

$25.00

Working Conditions

• Use of manual dexterity

• Repetitive use of a keyboard at a workstation

• May work around standard office conditions

Work Shift

• Work will be performed in-person, at the IPSI office and remotely

Required Materials

• Resume

• Letter of Interest explaining your interest in the role and how you align with UT GEAR UP’s mission

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.