Administrative Assistant

A

ATA Services Inc

Posted 3 months ago

Full Time

Waterbury, Vermont

In Person

Smart Summary

Responsibilities

The role involves providing general administrative support, including managing documents and handling phone calls. Key tasks include database cleanup, data entry, and ensuring HIPAA compliance when mailing protected health information.

Qualifications

You are proficient with Microsoft Office Suite, including Excel, Outlook, and Teams, as well as Adobe products. You can effectively manage documents, print and mail sensitive information in compliance with HIPAA regulations, and possess good communication and teamwork skills.

Must Have Skills for ATS

Excel

Microsoft Office Suite

Outlook

Teams

Adobe

HIPAA

data entry

Job Description

Office-based in Waterbury: Must be able to work in the Waterbury, VT State Office Complex building 40 hours/week, M-F (no weekends or state holidays), general office hours are 7:45-4:30 with an unpaid lunch break (30-45 min).

We are looking for someone who:

- Is well trained and very knowledgeable with Excel, Microsoft office suite (Outlook email, calendars, teams, etc.) & Adobe.

- Is a responsive team player and has good communication skills

- Is self-motivated and willing to learn and take on new projects

- Can update word & PDF adobe documents (making documents accessible, formatting)

- Can print & mail documents with Protected Health Info, HIPAA compliant

- Has experience working in electronic medical record or a database is a plus

- Helping with database cleanup/database corrections, data entry projects in our database

- Website experience is a plus

- May help to answer phones from the public/fielding phone calls/transferring phone calls

ATA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.

A

ATA Services Inc

ATA Services, Inc. is a government contractor providing long term professional, IT, and administrative support to government agencies throughout the United States. Focusing upon GIS, accounting, IT and other general administrative services, ATA has established itself as a provider of excellent employees and services.
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