The Back-Up Admin Coordinator supports administrative and operational functions within the store, serving as secondary support to the Administrative Coordinator. This role ensures continuity of critical back-office processes, including payroll, hiring administration, scheduling support, record accuracy, and compliance. The position plays a key role in keeping store operations organized, efficient, and aligned with company standards.

Administrative Support

• Provide back-up coverage for the Administrative Coordinator during absences or peak workload
• Maintain accurate employee records, files, and documentation in accordance with company policies
• Assist with data entry, reporting, and administrative tracking systems
• Support internal communications and documentation distribution

Hiring & Onboarding

• Assist with hiring processes including job postings, candidate tracking, and interview coordination
• Help facilitate onboarding tasks such as new hire paperwork, orientation preparation, and system setup
• Ensure compliance with all hiring and onboarding requirements

Payroll & Timekeeping

• Support payroll processes by reviewing timecards for accuracy and resolving discrepancies
• Assist with tracking attendance, missed punches, and schedule adjustments
• Maintain confidentiality of all payroll and employee information

Scheduling & Labor Support

• Assist store leadership with scheduling functions and workforce planning tools
• Monitor labor usage and help ensure alignment with company guidelines
• Provide administrative support for labor reports and workforce tracking

Compliance & Recordkeeping

• Ensure all required postings, certifications, and documentation are up to date
• Support audits by maintaining organized and accurate records
• Assist with safety, HR, and compliance-related administrative tasks

• Previous administrative, HR, or retail support experience preferred
• Strong organizational and attention-to-detail skills
• Ability to handle confidential information with professionalism
• Proficiency in basic computer systems (Microsoft Office, scheduling/payroll systems)
• Strong communication and multitasking abilities
• Flexible availability including weekends as needed

• Attention to Detail
• Organization & Time Management
• Confidentiality & Integrity
• Communication Skills
• Administrative Accuracy
• Problem Solving

• Office and retail store environment
• Combination of desk work and active store support
• Frequent interaction with leadership, employees, and HR systems

Pay Transparency:

Starting rates will be no less than the local minimum wage and may vary based on things like location, experience, qualifications, and the terms of any applicable collective bargaining agreement. Candidates with unique qualifications may be considered for compensation above this range. Dependent on length of service, hours worked, any applicable collective bargaining agreement and/or Company policy, benefits may include medical, dental, vision, disability and life insurance, sick pay*, PTO/Vacation pay*, paid holidays*, bereavement pay and retirement benefits (pension and/or 401(k) eligibility).  Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans. Applications are accepted on an on-going basis.

*For roles in Washington State: Sick pay and PTO/Vacation pay are accrued based on hours worked and paid holidays are issued at 7-9 days annually.