Position Summary

The MassDOT Aeronautics Division Finance Co-op will support the Aeronautics Finance Chief with a myriad of fiscal and budgeting projects and tasks, including:

• Documentation / review of existing & new protocols & processes.

• Encumbrance of funds, payment processing, grant processing, contract processing, etc.

• Assist with audit workpaper preparation and review as needed.

• Perform audit of Based Aircraft registered across the Commonwealth at 35 airports.

• Based Aircraft bi-annual reconciliation project.

• Assist in maintenance of Aircraft Registrations program.

• Participate in the Aircraft Registration process.

• Perform FAA reimbursement / funding requests initiated by airports / vendors .
   

Duties and Responsibilities

• Work with Finance team to manage the unit’s fiscal needs.

• Prepare documents for processing payments through the MOSAIC, Delphi & Project Info System.

• Encumber funds as needed to ensure proper payment of bills.

• Review and process vendor invoices.

• Resolve accounting discrepancies.

• Prepare and/or assist in the research and preparation of fiscal reports.

• Respond to fiscal related inquiries.

• Prepare various budget and fiscal reports.

• Perform data analysis and/or audits as necessary.

• Maintain accurate electronic and manual filing system for all related invoices and correspondence; maintain accurate ledgers for all assigned bills.

• Participate in SalesForce and Finance weekly meetings.

• Participate in recommendation making process.

• Perform other job-related functions as required.
   

Preferred Qualifications

• Interest in aviation and state government.

• Willingness to be part of a team.

• Willingness to be open-minded.

• Knowledge of process documentation.

• Knowledge of basic accounting principles.

• Ability to prioritize.

• Attention to detail.

• Solutions oriented.

• Can do attitude.

• Previous accounting or auditing experience preferred but not required.
   

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation(MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

• For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
• For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
• For a disability‐related reasonable accommodation or alternative application method, call ADA Coordinator, Lucy Bayard, at 857-274-1935.

An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100%25 of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.