Rental Fleet Coordinator

Employment Type: Full-Time
Location: Commerce City, Colorado
Schedule: Monday–Friday, 7:00 AM–5:00 PM
Compensation: $60,000–$75,000 annually (based on experience)
Reports To: Fleet Manager

Position Overview

Faris Machinery is seeking a Rental Fleet Coordinator to support the day-to-day execution of fleet operations. This is a critical, hands-on role that operates at the center of Sales, Service, Rentals, and Yard teams—ensuring rental equipment is compliant, documented, serviced, and ready when needed.

This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced operational environment and takes ownership of coordination, accuracy, and follow-through.

Core Responsibilities

• Maintain real-time fleet status (available, rented, down)
• Coordinate equipment readiness with the Service team
• Process titles, registrations, and applicable SMM taxes
• Track compliance expirations and renewals
• Prepare rental contracts and supporting documentation
• Ensure billing inputs are complete, accurate, and timely
• Coordinate repairs and service scheduling
• Act as a communication hub across Sales, Service, Rentals, and Yard teams

Key Performance Indicators (KPIs)

Performance in this role is measured using the following operational indicators:

• Fleet Availability Accuracy (%)
• Compliance Completion Rate (%)
• Rental Contract Processing Time
• Billing Accuracy (%)
• Repair Coordination Cycle Time

Qualifications

Required:

• Valid driver’s license
• Ability to pass a background check and drug screening
• Onsite position based in Commerce City, Colorado
• Minimum of 1 year of experience supporting Sales, Operations, or administrative functions

• Strong organizational and time-management skills
• Ability to manage multiple priorities in a deadline-driven environment

Preferred:

• Experience in equipment rental, fleet management, construction, or manufacturing environments
• Familiarity with service coordination, rental documentation, or compliance tracking
• Experience working cross-functionally with Sales and Service teams

Why Work at Faris Machinery

Faris Machinery is a locally led, relationship-driven equipment dealership that has supported Colorado’s construction industry since 1953. We value accountability, teamwork, and continuous improvement and offer an environment where collaboration across departments is essential to success.

Benefits include:

• Medical, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and paid leave in accordance with company policy
• Tuition assistance
• Opportunities for growth within a respected regional organization

• Incentive compensation may be available based on individual and company performance, in accordance with established plans and eligibility requirements

Faris Machinery is an Equal Opportunity Employer. We are committed to building an inclusive workplace and encourage applications from all qualified candidates. Veterans and service members are strongly encouraged to apply.