Position Summary:

The Purchasing Agent is responsible for procuring materials, equipment, supplies and services, as well as processing requests for quotes and bids in a high-volume, high-paced environment. This position is also responsible for communicating to the Purchasing Manager daily needs and issues with either the properties or vendors being utilized. Responsibilities are performed in accordance with all Company standards, policies, and procedures. This position will report directly to the Purchasing Manager.

 Essential Functions:

• Responsible for practicing, supporting, and promoting North Fork Mono Casino’s culture and always demonstrating exemplary Service Standards.
• Manages purchase order submissions and revisions.
• Processes requests for quotes and requests for the purchase of services, supplies, equipment, materials and freight that have been generated through the purchasing system and have necessary approval.
• Responsible for coordinating the delivery of any goods and services.
• Evaluates competitive bid proposals with the objective of obtaining the best value, which is determined by the service, price and quality relative to the use of the item being purchased.
• Confers with department heads to clarify purchasing needs, specifications and standards including interaction with Warehouse, Inventory Control and Chefs.
• Resolve discrepancies and disputes regarding pricing, payment, quality, backorders, substitutions, deliveries and vendor's issues and communicate these issues to the Purchasing Manager.
• Communicate new product information when received to the appropriate Team Members and Purchasing Manager.
• Maintain copies of current vendor product catalogs and product information.
• Assist the departments with special requests and emergency needs.
• Other job-related duties as assigned.

Required Skills/Abilities:

• Ability to communicate effectively with Guests, Team Members and Management in both written and verbal form.
• Must be tactful, resourceful and ethical in dealing with vendors, the properties and fellow Team Members.
• Must be knowledgeable in Excel, Word, Outlook, and have some skills with purchasing systems.
• Ability to work independently.
• Good decision-making abilities.
• Strong organizational skills.
• Detail oriented, innovative, flexible, task oriented, and can work independently with minimal direction.
• Must be flexible, able to handle multiple tasks, and establish priorities effectively.
• Flexible working hours and schedule.

Minimum Qualifications:

• High school diploma or GED required, degree in related field preferred.
• Minimum of one (1) year purchasing agent or buyer experience required.
• Must be able to obtain and maintain a Gaming License from the Tribal Gaming Commission, which includes passing a background investigation.
• Must be at least 21 years of age.

Physical Requirements:

• All work is performed on site in Madera, CA.
• Requires manual dexterity to perform job related functions.
• Ability to sit, stand or walk for the duration of their shift.

Work Conditions:

Team Members will be in constant contact with fellow Team Members and Guests.  Work includes the maintenance and care of the assigned work area. Work is typically performed in an office environment. However, work may be in an area, which may be unusually hot, cold, noisy, and may contain secondhand smoke. Work may be performed in a confined area. Work may be scheduled at various hours, including working overtime, and during evening, weekends, and holidays. Work may entail trained chemical usage. Work is in a high volume, fast paced environment with frequent interruptions. 

Important Notices:

• When selecting candidates for employment, qualified Native American applicants will be given preference over non-Native American applicants, provided they meet the minimum qualifications for the position.
• This job description is not an exclusive or exhaustive list of all job functions that a Team Member in this position may be asked to perform from time to Duties and responsibilities can be changed, expanded, reduced, or delegated by Management to meet the business needs of the property.