Student - Wade Center - Archival and Office Clerk - Summer 2026
Wheaton
Student - Wade Center - Archival and Office Clerk - Summer 2026
Wheaton
Posted 3 months ago
Internship
, Illinois
In Person
Smart Summary
Responsibilities
The role involves managing the welcome desk and bookshop, including greeting guests, processing sales, and handling mailings. Additionally, the clerk assists with archival processing, data entry, and the organization of collections.
Qualifications
You are a Wheaton College degree-seeking student with strong communication and administrative skills, comfortable engaging with the public and working collaboratively. You have a basic knowledge of the Wade Authors and helpful experience with retail, customer service, and Microsoft Office Suite. This role involves both welcoming guests and assisting with archival tasks.
Must Have Skills for ATS
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Clover POS
Canva
Adobe
Job Description
Opportunity: This is a student 20 hours-per-week commitment for Summer 2026. Applicants must have excellent communication and administrative skills, enjoy working on a team, and engaging with the public. Hours are Monday-Friday, between the hours of 9:00am - 4:00pm and special events as needed. Student workers will report directly to and assist the Office Manager and Archivist.
Eligibility: Applicants must be Wheaton College, IL degree-seeking students that have read, enjoy, and have basic knowledge of the 7 Wade Authors. Experience with the following is helpful, and training will be provided:
- Retail, register, library use, and customer service
- Microsoft Outlook, Word, Excel, PowerPoint
- Accurate typing skills
- JotForm, MailChimp, Canva, or Adobe is a plus
Qualities: Enjoy working with the public, Proactive, Detailed, Collaborative, Multi-tasker, Organized, High Integrity.
Welcome Desk and Bookshop Duties:
- Greeting guests and customers, giving tours, and assisting with questions
- Completing sales using the Clover POS/OJS systems and register
- Tracking, fulfilling, and mailing phone and email orders
- Tracking, lifting, organizing, packaging, and, and tidying shelving inventory
- Updating sales signage, labels, and stickers
- This job may involve lifting books or book boxes up to 25 pounds.
- Assisting at Wade Center evening and weekend events and posting signage around campus
- Assisting with large mailings and campus post office pick-up/drop-off
- Responding to and forwarding phone calls and emails
- Assisting with daily administrative task checklist and data entry
- Providing front desk coverage during staff breaks and vacations
- Other tasks as assigned
Archival Clerk Duties:
- Greeting visitors and researchers during normal hours and special events, giving tours, and assisting with questions
- Data entry, organization, and description of collections
- Assistance with archival processing work, and special projects, as needed
- Providing desk coverage during staff breaks and vacations
- Other tasks assigned
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