Role Title Office Coordinator - Pomona

Location Pomona, CA

Knowledge and Experience:

• Proven experience in an administrative setting
• Experience in data collection, entry and reporting with great attention to detail and confidentiality
• Computer savvy with working knowledge of relevant software (e.g. Excel, Microsoft Word)
• Outstanding organizational and time management skills
• Must have a High School diploma or equivalent such as GED
• One-year experience in an office environment

Skills:

• Tech/Computer Savvy
• Administrative skills
• Strong data skills
• Problem solving
• Attention to detail

Key Accountabilities:

• Refers comments, commendations, and complaints to operations division supervisors
• Provide accurate, valid, and complete information by using the right methods/tools
• Follows communication procedures, guidelines, and policies while handling office tasks, such as filing, updating, and maintaining the office
• Ability to organize their work by using tools, such as MS Excel, specific company computer systems and office equipment
• Responsible for pulling video footage for customer service/safety related issues.
• Works in conjunction with other departments to resolve customer issues and helps departments with administrative tasks as time allows and fitting for the level of the Office Coordinator
• Secures information by organizing physical and electronic files, including back-up, as required by company procedures
• The Office Coordinator will be the leader of the employee engagement committee which include planning monthly employee engagement activities, company holiday party, decorating office and other duties as assigned. 
• Experience in data collection, entry and reporting with great attention to detail and confidentiality
• Required organizational and time management skills as they will have multiple deadlines to meet on a regular basis
• Will be working daily with relevant software (e.g. Excel, Microsoft Word)

Additional Statements:

• Drug screening:Pursuant to Department of Transportation regulations, employment for safety-sensitive positions will be contingent upon passing a pre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon completion of a background check consistent with applicable federal, state, and/or local laws. 

• Safety commitment:Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the safest transportation company in the world. 

• Environmental commitment:Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate.

• EEO statement:Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran status, gender identification, or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process, please contact KTA-HR@keolisna.com. Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants. 

• Work authorization: “Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position”

• Disclaimer and closing statement:The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.