Assistant Community Association Manager
L
Leland Management, Inc
L
Assistant Community Association Manager
Leland Management, Inc
Posted 3 months ago
Full Time
Saint Augustine Beach, Florida
In Person
Smart Summary
Responsibilities
Assist the Community Association Manager with administrative tasks, including preparing board meeting materials, processing maintenance requests, and managing homeowner communications. Support the enforcement of association bylaws and coordinate architectural review board (ARB) requests.
Qualifications
You have experience in community association management, with strong organizational and communication skills. You are proficient in preparing mailings, processing maintenance requests, and maintaining homeowner records. A Bachelor's degree is preferred, and you should be comfortable using management software and creating reports.
Must Have Skills for ATS
Excel
Mail Chimp
Bylaws
CC&Rs
Architectural guidelines
Job Description
Description
Join our Team! Leland Management is seeking an Assistant Community Association Manager for one of our communities in the St. Augustine, FL area. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 15 consecutive years, including winning first place in our category for 2021! The position is full-time with competitive pay and excellent benefits.
Job Description
- Assist manager with preparation and distribution of BOD, budget and annual meeting mailing materials
- Flexible with requested hours and must be able to be onsite or applicable business office as required.
- Receive and process maintenance requests, track work orders
- Receive incoming owner and vendor calls, take appropriate action as needed and keep the manager informed
- Assist in maintenance of homeowner association follow up file and necessary changes to contact information in management working files
- Prepare and distribute welcome packages for new homeowners
- Facilitate Association and vendor mailings
- Assist in producing an Association newsletter
- Maintain Association liability insurance information
- Assist in the creation and support of an Association web site for owner access to rules, governing documents, minutes of meetings, newsletter distributionCreate reports (landscape, work orders; delinquencies, violations) out of the management software
- Attend and take minutes for two ARB meetings per month.
- Coordinate ARB processing (architectural) requests and answering inquiries
- Assist manager on any special projects
- Back up to maintaining Association gate computer
- Serve as back up manager when association manager is out
- Assist with review of all Association contracts and preparation of bid specifications as needed
- Assist with any mailings to members as directed by manager
- Assist with preparation and distribution the agenda and packets for board of directors’ meetings
- Attend the annual homeowners meeting check in the owners, assist with election procedures
- Oversee Barcode and controlled Access to community
- Assist with Excel spreadsheets as needed for community and CAM
- Facilitate Email blasts through Mail Chimp or platform adopted by the Association
- Attend Committee Meetings as needed by Association
- Assist in the enforcement of the Association Bylaws, CC&Rs, Rules and Regulations and Architectural guidelines
- Assist and guide personnel on various tasks
L
Leland Management, Inc
Boost Your Interview Chances
With Runway
See Your Fit for This Role
1-5 min
Your Score
?
Top Applicants
90%
Your Job Search Advantage
Key Gaps & Next Steps:
Address these in your resume & Interview
Top Strengths For This Role
Highlight these in your cover letter & interview
Your Interview Guide
A Personalized Interview Strategy
Freshest Opportunities
Never Miss a Good Fit
Get notified when jobs mach your criteria