Accounts Payable/Administrative Assistant
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Inyon Solutions
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Accounts Payable/Administrative Assistant
Inyon Solutions
Posted 4 months ago
Full Time
Beaumont, California
In Person
Smart Summary
Responsibilities
Provides general administrative and front office support, serving as the primary contact for parents and staff. Manages food program ordering, inventory, and basic financial tasks including accounts payable.
Qualifications
You have a High School Diploma or above and 1-2 years of experience in administrative support, including a minimum of 1 year of accounts payable experience with QuickBooks. You are adept at managing front office duties, coordinating orders, and providing operational support.
Must Have Skills for ATS
accounts payable
QuickBooks
Job Description
operation of assigned office or department. Serves as primary point of contact for matters related to service line.
Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles
and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables
as necessary.
Key Responsibilities
Front Office / Clerical
- Serve as the first point of contact for parents, visitors, and staff
- Answer phones, manage emails, and handle daily inquiries
- Maintain student records, attendance logs, and enrollment paperwork
- Support licensing compliance documentation
- Schedule tours, meetings, and internal calendars
Food Program & Ordering
- Manage weekly/monthly food orders based on enrollment and attendance
- Coordinate with vendors and track deliveries
- Maintain inventory of food and supplies
- Ensure compliance with nutrition program requirements
- Keep accurate records for audits and reimbursements
Operations Support
- Assist Director with reports, billing, and general admin tasks
- Track supplies and place orders (classroom + office)
- Help coordinate events, field trips, and parent communications
- Keep systems organized (files, digital records, processes)
Requirements
Education
High School Diploma or above (Degree a plus)
Experience:
1 to 2 years experience, or equivalent combination of training, education and experience to perform the
job successfully.
Minimum 1 year accounts payable experience with QuickBooks required.
Physical Requirements:
- Ability to lift up to 25 pounds.
- Ability to sit, stand, and walk for extended periods.
Benefits
Why Choose Us?
- Excellent hourly wages!
- Get paid weekly
- Flexible hours - You set your own schedule!
- Free Direct Deposit
- Tuition reimbursement for Early Childhood Education classes
- Locations throughout Southern California
- Incentives and bonuses
- Referral bonuses. Tell your friends and get paid
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Inyon Solutions
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