Position Overview

Now Hiring: Administrative Coordinator 

Full-Time | Exempt Position

Hybrid | Washington, DC (3 days in office)

Salary: $50k to $55k per year 

Job Summary 

We are seeking a highly organized, proactive, and collaborative Administrative Coordinator to support the organization’s daily operations and executive coordination efforts. This role is ideal for someone who thrives in a fast-paced environment, enjoys providing exceptional administrative support, and is passionate about making a meaningful impact through nonprofit work.

The Administrative Coordinator serves as a key point of contact for literacy advocates, donors, partners, and internal teams. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities while maintaining professionalism and accuracy.

What You’ll Do

General Administrative Support

• Answer and direct incoming phone calls and email inquiries with professionalism and efficiency.
• Welcome and assist office visitors.
• Manage incoming and outgoing mail and package distribution.
• Prepare and execute donor acknowledgments and other correspondence in accordance with organizational standards and timelines.
• Coordinate mailings, premiums, and administrative materials.
• Maintain organized, accurate, and up-to-date records and files.
• Identify and escalate data or process issues as needed.
• Prepare tracking reports and administrative data to support workflow management and decision-making.

Executive & Cross-Departmental Coordination

• Maintain the CEO’s calendar by scheduling meetings, conferences, and virtual appointments.
• Coordinate CEO travel arrangements and expense reporting.
• Assist in preparing presentation materials and executive communications in both print and digital formats.
• Collaborate across departments to support customized communications and organizational initiatives.
• Ensure timely documentation and follow-through on inquiries, interactions, and resolutions.

What We’re Looking For

• Bachelor’s degree required.
• 0–2 years of professional experience in administrative support, nonprofit operations, customer service, or related fields.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Ability to manage multiple tasks with strong attention to detail.
• Self-starter with the ability to work independently and collaboratively.
• Comfortable learning new systems and applications quickly.
• Commitment to teamwork, professionalism, and RIF’s mission of advancing children’s literacy.

Work Environment

• Hybrid work environment with a combination of in-office and remote work.
• Primarily sedentary office role involving frequent computer and phone use.
• Light lifting of up to 25 pounds may occasionally be required.
• No travel required.

Why Join RIF?

At RIF, you’ll join a mission-driven team dedicated to helping children discover the joy and power of reading. Your work will directly support programs and partnerships that create equitable literacy opportunities for children nationwide.

Pay range