Our mission is to provide   modernized technology platforms,   elevated technology support, and   valuable insights, empowering our clients to excel in what they do best.

We’re seeking a detail-oriented, tech-savvy professional who brings a service-driven mindset to workplace operations. In this role, you’ll support day-to-day office services through the use of modern tools, facilities technology, and data-driven processes. You’ll play a key part in ensuring the workplace runs smoothly—from mail and catering coordination to maintaining organized, guest-ready spaces.

Key Responsibilities

Mail & Package Management

• Manage incoming and outgoing mail using digital tracking systems, ensuring accuracy and full visibility
• Maintain real-time updates on deliveries, vendor pickups, and exceptions
• Support an organized, efficient, and audit-ready mailroom operation

Inventory & Supply Coordination

• Track office and kitchen supplies using digital tools and checklists
• Monitor inventory levels and support timely replenishment
• Maintain accurate records to support budgeting and vendor performance

Catering & Meeting Support

• Coordinate catering logistics using scheduling tools and calendar integrations
• Ensure meeting rooms are fully prepared, including setup, breakdown, and cleanliness
• Track service quality, timing, and completion through internal systems

Workspace & Facilities Support

• Maintain clean, organized, and fully functional common areas, mailrooms, and workspaces
• Perform routine workspace checks and document completion using digital tools
• Ensure the office remains consistently client-ready and well-maintained

Conference Room & Technology Checks

• Conduct daily checks of conference rooms, ensuring AV equipment, displays, and booking systems are fully operational
• Identify and report technical or maintenance issues for prompt resolution

Operational & Systems Support

• Support print and office equipment areas, ensuring supplies are stocked and functional
• Assist with facilities-related tasks such as equipment monitoring and basic troubleshooting
• Log all activities, updates, and exceptions within facilities management platforms

Reporting & Data Tracking

• Maintain accurate records using Excel, SharePoint, or workplace systems
• Generate regular reports to support operational insights and decision-making
• Track service performance and identify opportunities for process improvements

What You Bring

• Strong comfort with technology, digital tools, and workplace systems
• Ability to quickly learn new platforms and processes
• Excellent attention to detail and commitment to accuracy
• Strong organizational and multitasking skills in a fast-paced environment
• Proactive mindset with the ability to anticipate needs and take initiative
• Effective communication and collaboration skills
• Ability to troubleshoot minor issues and escalate when needed

Technical Skills

• Experience with digital tracking systems, workflow tools, or facilities platforms
• Familiarity with Microsoft Office, especially Excel and SharePoint
• Exposure to AV systems, print equipment, or workplace technology is a plus

Why This Role

• Opportunity to work in a modern, tech-enabled workplace environment
• Hands-on role with visibility across multiple service lines
• A chance to build valuable experience in facilities, operations, and workplace experience

Opensity Solutions, provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.