About the Role
OneElmington is seeking an Office & Events Coordinator to serve as a people-first cornerstone of our corporate office operations. This dynamic role sits at the intersection of office management, employee experience, and culture-building. The Office & Events Coordinator ensures the day-to-day office runs smoothly while also leading company-wide events, gifting programs, internship coordination, and special initiatives that help our teammates feel welcomed, supported, and valued.

Equal parts logistician, culture champion, and relationship builder, this role is ideal for someone who thrives on variety, takes pride in the details, and genuinely enjoys creating exceptional experiences for others.

On-site
OneElmington Corporate Office
Nashville, TN

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Responsibilities

Office Operations & Administration

• Manage daily office operations, including supplies, vendor relationships, facilities coordination, and equipment maintenance
• Serve as the primary point of contact for office-related needs, ensuring a welcoming and functional workplace
• Answer, screen, and transfer inbound calls
• Welcome and direct visitors and clients
• Perform general clerical duties such as copying, mailing, shipping, faxing, and emailing
• Open, sort, and distribute mail
• Resolve administrative problems and inquiries
• Maintain inventory and restock café areas, hospitality bars, conference rooms, and copy stations

Events, Culture & Employee Experience

• Plan, coordinate, and execute all-hands meetings, team celebrations, seasonal events, and employee appreciation programs
• Manage company gifting initiatives and special experience-driven projects
• Maintain accurate records, trackers, and budgets for office and event-related activities

Internship Program Support

• Coordinate internship orientation and onboarding logistics
• Organize lunch-and-learns, mentor pairings, and engagement activities
• Support end-of-program events and recognition initiatives

Collaboration & Support

• Work closely with leadership and team members to anticipate needs and deliver solutions
• Perform all other duties as assigned to support office operations and employee experience

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Qualifications

• High School diploma required; Associate or Bachelor’s Degree preferred
• Advanced proficiency in Microsoft Office and/or Google Workspace
• Knowledge of standard office equipment and administrative processes
• Adobe experience preferred
• Exceptional verbal and written communication skills
• Outstanding organizational skills with the ability to manage multiple priorities and deadlines

 

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Physical Demands & Work Environment

• Frequently required to sit, stand, and walk
• Regularly required to talk and hear
• Frequently use hands and fingers to handle objects and office equipment
• Occasionally required to climb, balance, stoop, kneel, crouch, or crawl
• Occasionally lift and/or move up to 25 pounds
• Vision requirements include close, distance, peripheral, and focus adjustment
• Noise level is typically moderate
• Must be able to withstand occasional seasonal heat and cold when outdoors

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The OneElmington Experience
We're creating a different kind of company at OneElmington. We promise we will never be ordinary, which we hope you can see by this job description. There will be many days you simply aren't comfortable. You will be pushed to accomplish more than you ever thought possible. You will be challenged by your team leader and your peers to achieve more and to find better ways. With that said, we know OneElmington is not for everyone. BUT, if you believe in yourself, enjoy a challenge and appreciate working with exceptional people, then OneElmington could very well be the last company you ever work for.   OneElmington is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.   This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. OneElmington makes hiring decisions based solely on qualifications, merit, and business needs at the time.