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Fellowship Program Assistant

UCSF

Posted 3 months ago

Full Time

San Francisco, California

Hybrid

Smart Summary

Responsibilities

Supports the administration of graduate medical education fellowship programs by coordinating logistics and maintaining program data. The role involves managing educational events, trainee onboarding, and ensuring compliance with program records.

Qualifications

You have strong organizational skills and attention to detail, with the ability to coordinate logistics, plan events, and manage multiple priorities and deadlines. You are comfortable working with data, documentation, and administrative systems, and possess clear written and verbal communication skills.

Must Have Skills for ATS

event planning

project management

data management

documentation

administrative systems

Job Description

The Fellowship Program Assistant supports the administration of graduate medical education (GME) fellowship programs within the Department of Medicine. Working closely with program leadership and education staff, this role helps ensure the smooth day-to-day operation of fellowship programs by coordinating program logistics, maintaining program data and documentation, and supporting trainees throughout their training experience.

This position offers broad exposure to academic medicine and graduate medical education administration. The Fellowship Program Assistant plays an important role in coordinating educational events, supporting trainee onboarding and employment processes, maintaining program records, and monitoring key compliance activities. The role also provides opportunities to contribute to program operations through event planning, process coordination, and project support.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple tasks and timelines. Strong communication and interpersonal skills are essential, as the role regularly interacts with faculty, fellows, and institutional partners. Candidates who enjoy coordinating events, managing logistics, maintaining accurate records, and supporting complex programs will thrive in this environment.

This position is well suited for individuals interested in building a career in higher education administration, healthcare administration, or graduate medical education, and serves as a strong foundation for advancement into roles with increasing responsibility within the field.

Key qualities for success in this role include:

  • Strong organizational skills and attention to detail

  • Ability to coordinate logistics and plan events across multiple stakeholders

  • Project management and task-tracking skills

  • Clear and professional written and verbal communication

  • Ability to manage multiple priorities and deadlines

  • Comfort working with data, documentation, and administrative systems

  • Interest in learning about academic medicine and graduate medical education

UCSF

The Department of Anesthesia and Perioperative Care at UC San Francisco is a pioneering leader in providing outstanding, state of the art healthcare that is equitable and inclusive. In alignment with the wider UCSF mission to advance health worldwide, we are committed to optimizing perioperative outcomes, training the next generation of anesthesiology leaders, and translating discoveries to benefit the health and life of our patients and the wide range of communities we serve. Consistently ranked in the top ten nationally in NIH-funded research, important discoveries by our department include the first use of CPAP in premature infants, key contributions to the pharmacology of muscle relaxants and inhaled anesthetics, first demonstration of intraoperative transesophageal echocardiography, and many others [https://anesthesia.ucsf.edu/anesthesia-timeline-fullscreen]. We have robust research programs, spanning the range from ion channel structure and function, to clinical and translational research [https://anesthesia.ucsf.edu/welcome-ucsf-anesthesia-research]. Our trainees have become leaders across the country. We are particularly proud of our residency program [https://anesthesia.ucsf.edu/education-program-ucsf-department-anesthesia], which provides unequaled diversity of experience in a major university medical center (UCSF Helen Diller Medical Center at Parnassus Heights), the San Francisco Veterans Hospital, Zuckerberg San Francisco General Hospital, Mount Zion Hospital, the UCSF Orthopaedic Institute, and the UCSF Benioff Children's, Betty Irene Moore Women's and Bakar Cancer (NIH-designated Cancer Center) Hospitals in the Mission Bay neighborhood. We offer ACGME fellowships in Critical Care Medicine, Pain Medicine, Cardiac Anesthesia, Obstetric Anesthesia, Pediatric Anesthesia, Acute Pain and Regional Anesthesia, and many additional non-ACGME fellowships. Our faculty are dedicated to teaching, nurturing, and mentoring the next generation of leaders.
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