Who We Are:

Miami Environment & Energy Solutions (MEES) is wholly owned by the federally recognized Miami Tribe of Oklahoma, and is a Small Business Administration certified Tribal 8(a) business, and a Small Disadvantaged Business. As a Tribal 8(a), MEES has the capability to work with federal customers in creating responsive, comprehensive, and fast solutions to mission requirements.

MEES offers a comprehensive benefits package including medical, dental, vision, life insurance, and a generous PTO and federal holidays schedule.

SUMMARY

The Event Services Coordinator completes opening duties for the conference service department and daily set up of tables, chairs and other equipment per room diagrams; Cleaning of chairs, walls, baseboards and tables in the meeting rooms, in accordance with safety and sanitation policies. Provide exemplary customer service to employees and guests. Ensure each employee/guest leaves with a positive impression of the facility.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following .Other duties may be assigned.

• Print daily sheets from Scheduling System for current and next day.
• Prepare daily signage for meeting rooms
• Prepare and Refresh water stations for all meetings throughout the day.
• Review any special instructions from Conference Planning Manager, and complete as required.
• Set meeting rooms and lobby area as indicated in Scheduling System (or specific diagrams)
• Greet clients, and offer any assistance needed.
• Maintain clean, organized storage and work areas. Including but not limited to; designated storage areas, office/cubicle space, service hallways and carts.
• Refresh all day meetings between breaks and lunch.
• Reset rooms between meetings as indicated on daily sheets.
• Assist Managers with various projects (assembling stage, etc.).
• Maintain all equipment needed to perform job duties.
• Maintain all meeting room furniture.
• Empty trash from meeting rooms, and determine what is recyclable.
• Refresh all meeting rooms and restock all caddies and room supplies at the end of the day.
• Report maintenance problems or other problem areas to Supervisor as they occur.
• Follow all policies and procedures on safety and sanitation.
• Follow all emergency procedures.
• Walk the floor every 10-15 minutes to check rooms and pre-function areas.
• Refresh all-day meetings between breaks and lunch (remove all trash and refresh water).
• Reset rooms between meetings as indicated on daily sheets (with a sense of urgency).
• Complete special assignments promptly (stage setup, reception areas, etc.).
• Maintain all equipment needed to perform job duties.
• Maintain cleanliness of all meeting rooms. Wipe down tables, chairs, podium (not AV equipment), rails, and vacuum all rooms after each meeting.
• Empty trash and recycling bins from the pre-function area and meeting rooms.
• Refresh all meeting rooms and restock all caddies and room supplies at the end of the day.
• Complete all training required by Management.
• Perform any or all other duties as assigned by management
• Reports all accidents to your manager immediately.
• Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output. Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
• Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.

EDUCATION / EXPERIENCE

• High School Diploma or GED
• One Year experience in a position with similar duties

Disclaimer: This position is contingent upon contract award. Submission of your resume indicates your interest in being considered should Miami Federal receive the award. Final offers and start dates will be determined following contract award and government direction.

Miami Environmental & Energy Solutions is an Equal Opportunity Employer.