Inpatient Billing & Collections Specialist

Position Summary

The Inpatient Billing & Collections Specialist serves as a key member of the Central Business Office team and is responsible for managing inpatient accounts receivable, billing follow-up, collections, denial resolution, and reimbursement activities for aged accounts. This position ensures claims are billed accurately and timely, account documentation supports reimbursement expectations, and all collection activities are completed in accordance with payer contracts, Federal and State regulations, and company policies.

The ideal candidate will have strong knowledge of hospital billing procedures, insurance follow-up, and revenue cycle operations with the ability to manage a high-volume workload while maintaining attention to detail and professionalism.

Essential Duties & Responsibilities

• Respond to incoming telephone calls and correspondence related to patient accounts and route inquiries appropriately.
• Review admission and billing documentation to confirm claims are accurate and supported according to payer contract guidelines.
• Communicate with insurance companies, facilities, and internal departments to obtain additional information necessary for claim resolution and timely reimbursement.
• Verify claims have been billed, received, and processed appropriately by payers.
• Maintain organized and complete patient financial files, including claims, EOBs, appeals, and correspondence.
• Research and resolve denied, rejected, or unpaid claims by coordinating rebills and obtaining required payer information.
• Follow up on unpaid claims beyond contractual payment timelines to maximize reimbursement.
• Monitor electronic claim submissions to ensure claims are accepted without rejection.
• Work assigned aging accounts daily while documenting all collection efforts and account activity thoroughly.
• Post payments, adjustments, and patient responsibility balances accurately and timely.
• Process adjustments and account corrections within established departmental timelines.
• Prepare account summaries and updates for aged accounts and monthly Accounts Receivable review meetings.
• Coordinate with facility personnel to obtain documentation needed for appeals and payment resolution.
• Identify and escalate reimbursement concerns, payer trends, or process issues that may impact collections.
• Identify and process credit balances and refund requests in accordance with Federal, State, and payer requirements.
• Assist with audit preparation and maintenance of complete patient account records.
• Support additional Central Business Office functions and team initiatives as assigned.

Qualifications

Education

• High school diploma or equivalent required
• Associate degree or additional college coursework preferred

Experience

• Minimum of one (1) year of experience in a hospital business office, healthcare billing, or medical collections environment required
• Experience with inpatient billing and insurance follow-up preferred
• Knowledge of Medicare, Medicaid, Managed Care, and commercial insurance reimbursement practices preferred

Skills & Competencies

• Strong understanding of medical billing and collections processes
• Knowledge of insurance claims, denials, appeals, and reimbursement guidelines
• Excellent organizational and time management skills
• Ability to manage a high-volume workload and meet productivity expectations
• Strong written and verbal communication skills
• Detail-oriented with strong analytical and problem-solving abilities
• Proficiency with electronic medical records and billing systems
• Ability to work independently and collaboratively in a team environment

Why Join Us?

• Competitive compensation
• Comprehensive benefits package
• Opportunity to grow within a healthcare organization
• Collaborative and supportive work environment
• Meaningful work supporting patient care operations