Job Duties

Provides administrative support utilizing knowledge of medical terminology and procedures in a medical environment. Using independent judgment and initiative, supports the Faculty and Administrator. May report directly to the Administrator and/or designee. Applies professional, medical secretarial expertise, exercising initiative and proficient organizational skills, to perform a variety of secretarial duties. Exhibits confidentiality, flexibility and accountability. Prioritizes heavy work volume in a fast paced environment. Performs duties independently and initiates judgment in handling difficult or critical situations.

Essential Functions

• Performs general office duties.

• Arranges travel, prepares itineraries, completes travel reimbursement documentation and submits necessary paperwork.

• Types correspondence from dictation or handwritten notes. Records and types minutes from departmental meetings.

• Maintains physician files/roster/calendars, schedules and arranges meetings, attends division meetings and takes minutes as needed. Maintains electronic and hard copy files.

• Maintains inventory of equipment and office supplies.

• Prepare, edit, and distribute correspondences. Processes incoming and outgoing mail.

• Maintains electronic and hard copy files.

• May input demographic and clinic information into Divisional patient data bases.

Experience Requirements

1 years     Medical Office or health related field                                                                        required

Education Requirements

High School Diploma or GED                                                                                                         required

UFJPI is an Equal Opportunity Employer and Drug Free Workplace