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Clinical Scheduler Administrative Assistant

D

DV Therapy Inc

Posted 3 months ago

Full Time

Covina, California

In Person

Smart Summary

Responsibilities

The role involves managing client appointments and front office operations using cloud-based software. Additionally, the assistant provides administrative support through electronic health record organization and billing assistance.

Qualifications

You have at least one year of scheduling or clerical experience and a high school diploma or GED. You are proficient in Microsoft Office and electronic health record systems, with strong communication and multitasking abilities to manage front office operations and client appointments effectively.

Must Have Skills for ATS

HIPAA

Microsoft Office

electronic health record systems

Job Description

Benefits:
  • 401(k)
  • Health insurance
  • Opportunity for advancement

DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our  team. In this role, you will oversee front office operations, coordinate client appointments, and support  both the clinical and administrative teams. The ideal candidate is empathetic, highly organized, and  committed to providing exceptional client care. 
Responsibilities: 
Scheduling & Client Communication

  • Coordinate and manage appointments using cloud-based software
  • Maintain the master schedule with accuracy and timeliness
  • Communicate with clients about reminders, changes, and rescheduling

Front Office & Staff Support

  • Greet clients warmly and manage check-ins
  • Assist with onboarding and training schedules
  • Maintain a welcoming and organized front office

Records & Admin Support

  • Organize electronic health records (HIPAA-compliant)
  • Assist with billing inquiries and data entry
  • Support general office tasks (filing, supplies, etc.)

Qualifications: 
  • High school diploma or GED. 
  • Minimum of 1 year of scheduling or clerical experience preferred. 
  • Bilingual in Spanish is a plus. 
  • Proficiency in Microsoft Office and electronic health record systems. 
  • Strong communication skills with a positive, client-focused attitude. 
  • Ability to multitask and handle multiple priorities effectively. 

Benefits: 
We offer different benefits based on your work schedule: Full-Time and Part-Time. Please see below our  benefits.  About Us: DV Therapy is a multidisciplinary clinic providing ABA, OT, and Speech services to clients in  both in-home and clinical settings. We are committed to delivering compassionate care, effective  treatment plans, and continuous support to our clients and staff.

D

DV Therapy Inc

DV Therapy is committed to helping individuals build stronger connections through effective communication. Our team of licensed clinicians provides comprehensive therapy services in homes, clinics, online platforms, and skilled nursing facilities; ensuring personalized care that meets people where they are. We empower individuals of all ages to communicate confidently with those around them. By fostering safe, supportive environments, we help clients cultivate essential skills for personal and social growth. Services DV Therapy delivers an integrated spectrum of therapeutic offerings tailored to each client’s needs, including: - Speech and language therapy - Occupational therapy - Social skills development groups - Feeding therapy - Accent modification - Additional customized support options We are proud to serve Antelope Valley, Los Angeles, Bakersfield, and the San Gabriel Valley with professionalism, compassion, and a commitment to excellence.
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