Shared Services (HR) Summer Intern

Reports to: Shared Services Manager
Department: Janitorial and/or Landscaping
FLSA Status: Non-Exempt (Internship)

Position Summary:

The Shared Services (HR) Summer Intern will support the daily operations of the Shared Services team across multiple divisions. This role provides hands-on experience in recruiting, onboarding, human resources, administrative support, and exposure to basic financial processes. The internship is designed for students pursuing a career in Human Resources or a related field who are eager to gain real-world experience in a fast-paced environment.

Key Responsibilities:

• Assist with recruiting efforts through job postings, candidate outreach, and applicant tracking
• Support initial candidate screenings and scheduling interviews
• Help guide applicants through completing electronic onboarding forms
• Assist with background checks and drug screening coordination
• Process employee paperwork and maintain accurate electronic records
• Support new hire onboarding and orientation sessions
• Assist with maintaining employee files in compliance with company standards and legal requirements
• Provide administrative support for HR functions, including FMLA tracking and unemployment documentation
• Help manage uniform inventory and order office supplies
• Assist with maintaining customer and employee profiles in HR systems
• Support managers with timesheets, scheduling, and basic payroll-related tasks
• Participate in special projects and other duties as assigned

Qualifications:

Required:

• Rising Junior or Senior pursuing a degree in Human Resources, Business Administration, or related field
• Strong organizational skills with the ability to multitask in a fast-paced environment
• Proficiency in Microsoft Office or Google Workspace
• Strong written and verbal communication skills
• Ability to handle confidential information with professionalism
• Problem-solving mindset with strong attention to detail
• Valid driver’s license

Preferred:

• Bilingual in English and Spanish
• Familiarity with HR systems (HRIS/ATS such as Dayforce)
• Previous internship, campus leadership, or work experience in HR or administrative roles

What You’ll Gain:

• Hands-on experience in full-cycle recruiting and onboarding
• Exposure to HR operations across multiple business divisions
• Real-world experience with HR systems and compliance processes
• Opportunity to work closely with HR professionals and operational leaders
• Development of professional skills in communication, organization, and problem-solving