OOMC is seeking a highly skilled and adaptable Medical Receptionist. As a Medical Receptionist you will provide administrative support to our medical offices to ensure seamless patient care and efficient front office operations. 

Summary Provides support with the daily activities at the Front Desk in the Medical Office including; Check-in, Check-out and ICS management.

Essential Duties and Responsibilities include the following. Other duties may be assigned as determined by OOMC Management.

Travels to other locations as needed.  

Responsible for completing the check-in/ registration process according to guidelines by; accurately entering all pertinent patient information, confirming insurance benefit eligibility completion at the time of service, collecting and posting copayments, preparing electronic encounters in EPM and EHR for billing and clinical use, confirming referring physicians, obtaining and entering all meaningful use criteria, enrolling patients in Patient Portal, including necessary paperwork brought in by patient or sent in by referring OD for the doctors to review, and reconciling all copayments collected.                                  

Responsible for completing the check-out/ discharge process according to guidelines by; providing patients with their next appointment as indicated on fee ticket, providing patient education as directed, entering data for meaningful use, forwards MRI and Medicaid precertification requests to appropriate personnel, and reconciles daily collections then forwards all fee tickets to the billing staff daily.

Responsible for auto enrolling our patients onto the practices Patient Portal. Educating the patients of the benefits of enrolling on our Patient Portal and giving them the information needed to gain access. In addition, encouraging patients to utilize the portal for communicating with our practice and the benefits the portal can provide by keeping them engaged in the care they receive. Each Patient Advocate is required to assist at least one patient per day by helping the patients log on the portal and submitting a secure message to our practice.

Provides daily schedule to clinical staff.

Scans and files all patient documents accumulated daily in DM by the end of each business day.

Retrieves messages from Call Center Triage and forwards to appropriate personal in a timely manner. Updates Telephone Call Templates with physician responses and generates document when completed.

Answers incoming calls from the call center and responds to inquiry.

Documents and records all phone calls, fax submissions, incoming mail, and patient interactions that require the assistance of personnel or other department for communication purposes.  

Assists medical personnel with returning messages such as patient inquiries.

Ensures patient referral source is kept abreast of patient care by entering or submitting all new referring physicians to the Referral Management Department for entry in the provider database or attaching updated physician’s contact information to the patients’ electronic chart in all designated areas.

Submits patients referred VIA fax/ Referring OD to the Referral Management Department. All scheduled patients must have their referral letters scanned into DM and noted in the system.  

Sorts mail and handles fax requests.

Greets and directs patients, salespeople, and visitors.

Contacts and reschedules no show appointments and assists with internal scheduling conflicts.

Forwards on demand precertification and insurance verification requests to appropriate personnel.   

Maintains and controls the release of information to authorized persons only.

Maintains a neat and orderly work area and keeps all waiting areas clear of debris, magazines organized and up to date.  

Orders, receives, and maintains office supplies

The salary range for this position will be commensurate with the candidate’s experience and skill level, with final compensation determined based on qualifications and relevant expertise.

Comprehensive Benefits Package: 

Medical, Prescription Drug Coverage, Dental and Vision insurance

Wellness Incentive Programs, Nutrition Counseling

Low Cost Access to Fitness Centers

Headspace

ID Theft Insurance

Employer Sponsored Health Savings Account (HSA)/ Health Reimbursement Account (HRA) 

Flexible Spending Account (FSA)

Employer Provided Group Term Life & AD&D

Short-term Disability

Life Assistance Program

Commuter/Parking Benefits (where applicable)

401K retirement plan with company match

Ancillary insurance options, including fraud, accidental and hospital indemnity

LifeMart- Employee Discounts Program 

Paid Time Off and State Sick Pay (where applicable)

FREE Employee Refractive Surgery Program (terms apply)