Description

The Provost’s Office is seeking a detail-oriented student assistant to support administrative operations. This role involves non-confidential document management, including scanning and organizing files. The ideal candidate will demonstrate professionalism, discretion, and a commitment to accuracy.

Essential Responsibilities:

• Scan, digitize, and organize physical documents into secure digital formats
• Assist with document tracking, filing, and retrieval systems
• Perform routine clerical tasks such as data entry, photocopying, and secure disposal of documents
• Support special projects, under the direction of the Provost’s Office
• Uphold a professional and confidential standard in all interactions
• Maintain high regard for student privacy in accordance with FERPA policies and procedures
• Assist with promotion of survey completion, event publicity, and small event management
• Maintain a clean, professional, and welcoming office environment
• Uphold professional standards in appearance and demeanor
• Regular and reliable attendance during scheduled work hours
• Perform other functions as assigned

Physical and Scheduling Requirements:

• Occasional lifting up to 25 lbs.
• Schedule to be determined, based on academic commitments

Transferable Skills:

By the end of their experience, the Student Assistant will be able to:

• Communicate effectively in professional settings
• Coordinate document management projects
• Understand and apply document retention policies

Requirements

Requirements Minimum Qualifications:

• Must be currently enrolled in an undergraduate program at Keuka College
• Availability to work on-campus between 10 am and 4:00 pm for up to 8 hours per week
• Familiarity with office equipment (e.g., scanners, copiers) and basic computer applications, including Microsoft Office Suite (Word, Excel, SharePoint) and Canva
• Strong organizational skills with keen attention to detail
• Ability to work under pressure and adhere to deadlines
• Excellent written and verbal communication skills
• Reliable and self-motivated, with ability to manage a project from start to finish

Preferred Qualifications:

• Prior experience in an office setting or with document management systems