Practice Assistant

Job Description

Summary

Jeffer Mangels & Mitchell LLP (JMM) is a results-driven law firm with a relentless focus on client satisfaction. It is through this focus that our work has a purpose and develops into a passion. We take pride in providing our clients with the results they deserve. If you thrive in an environment where your colleagues' defining characteristics are achievement, adaptability, initiative, professionalism, and resourcefulness, the culture at JMM will prove rewarding.

JMM is seeking a Practice Assistant with a minimum of 1 year of administrative experience for the Irvine office. The Practice Assistant will provide essential, high-level administrative and executive support to different practice groups and the Office Administrator. This person will assist in the upkeep and filing of physical and electronic documents. The Legal Assistants will work closely with this role to provide direction and training as needed.  The Firm will also provide ongoing professional development opportunities to ensure the Practice Assistant has the skills and tools to succeed.

Essential Duties

• Collaborate with attorneys and legal assistants to provide administrative support.
• Harness your communication skills to prepare correspondence, handle phone calls, and draft written responses or reply by phone or email to requests for information.
• Apply your skills to assist in the client intake process (conflicts checking, forms, and engagement letters).
• Manage the maintenance of client/case files within the Firm's document management system.
• Employ your attention to detail to proofread and assist with drafting general correspondence and filings, generate expense reports, and aid with the preparation of notary signing documents, and estate or trial binders.
• Exercise strong coordination skills to manage client email blasts, enter contacts into Dealcloud, and send follow-up emails to cross-market.
• Utilize your organizational skills to maintain legal files and case rooms. Participate in file transfer requests, paper and electronic, including accurate documentation, records management software tracking, and data entry.
• Ability to lift and transport moderate to heavy (30-50 pounds) lifting and bending.
• Engage with peers and other administrative teams to assist with overflow work and miscellaneous other tasks as needed.

Qualifications

• Four-year college degree or equivalent.
• Minimum 1 year of administrative experience is required.

Position: Non-Exempt

Location: Irvine. 5 days onsite.

Salary: $60k - $72k base

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