Description

The Human Resources & Office Administrator serves as a dual-function role supporting both the daily administrative operations of their brand-new facility and supporting human resources. The ideal candidate will be a proactive and resourceful individual with excellent communication and interpersonal skills, capable of managing a variety of tasks efficiently in a fast-paced environment. You will play a crucial role in ensuring the smooth and efficient operation of our office and support team in delivering exceptional service. This is an on-site position in Hauppauge, NY.

Requirements

Essential Responsibilities

• Provide general administrative and clerical support, including managing correspondence (emails, letters), photocopying, scanning, and filing.
• Maintain and organize physical and electronic files and records, ensuring accuracy and easy accessibility of information related to aircraft maintenance, work orders, and other documentation.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Manage office snacks, beverages and kitchen supplies
• Order food and beverage for visiting guests when appropriate
• Facilitate communication between different departments within the organization.
• Assist with data entry and maintain relevant databases and tracking systems.
• Ensure compliance with company policies and procedures.
• Maintain a clean, organized, and efficient office environment.
• Maintain and update employee records by organizing personnel files, tracking training certificates, and ensuring all documents are filed accurately and on time.
• Support the hiring process by posting job openings on job boards, reviewing incoming applications, scheduling interviews, and sending confirmation emails to candidates.
• Assist with payroll preparation by collecting and double-checking employee timesheets, logging PTO requests, and flagging any discrepancies to the HR Manager for review.
• Track employee training and onboarding tasks by maintaining a checklist for new hires, sending reminders for upcoming training deadlines, and updating the training log accordingly.

Experience and Skills

• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines. 
• Excellent attention to detail and accuracy.   
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). 
• Excellent verbal and written communication skills. 
• Strong interpersonal skills with a professional demeanor.   
• Ability to work independently and as part of a team. 
• Ability to maintain confidentiality and handle sensitive information.   

Education

• High school diploma or equivalent; associate's degree or relevant vocational training preferred.