Come and join our vibrant retirement community and enjoy being a key member of our Team.
 We know that our people are the key to our success. We are a CCRC situated on a beautiful 50-acre campus with warm and friendly staff.

Primary Purpose

The Administrative Support position is responsible for the day-to-day activities of documenting and monitoring resident maintenance and housekeeping issues. There is an expectation of a high standard of responsiveness, appearance, service, and professionalism.  

Duties and Responsibilities

• Assists Vice President Operations and Director Operations with all projects.
• Acts as Liaison with Residents and other units as needed.
• Coordinates calendars and sets up meetings.
• Prepares department timecards for management approval.
• Maintains departmental contracts.
• Tracks and monitors issues in Work Hub.
• Makes suggestions to management for department efficiency.
• Assists management in bill payment and monitoring costs.
• Researches new initiatives and makes recommendations.
• Exhibits a high degree of patience and tolerance.
• Ongoing involvement outside immediate work unit.
• Offers or obtains basic information or provides assistance on general matters.
• Understands and conveys more complex messages and instructions and acts accordingly.
• Respectful of each resident’s privacy and dignity and takes all measures to provide them.
• Other duties as assigned.

Qualifications/Skills

• One to two years’ experience in an administrative capacity.
• Ability to read and write the English language.
• Complex variety of job tasks requiring coordinating steps/procedures.
• Possesses the highest work ethics and leads by example.
• Anticipates resident needs and ensures that service meets/exceeds expectations.

Physical Requirements

• Long periods of sitting and standing.
• Regular multiple or conflicting demands, deadlines, emergencies, or time pressures. 
• Regular sustained concentration. 
• Considerable physical effort or a high degree of fine finger or hand dexterity while filing and using the computer.
• Must be able to evacuate residents in an emergency.

Education

• High School Diploma or GED required.  May substitute years of experience.

Other Duties

Must comply with the general attendance policies.

Must comply with all safety policies and procedures.

Must comply with all Compliance and Ethics policies.

Beaumont offers a comprehensive benefits package that may include Medical, Dental, Vision Care, Wellness Programs, 403(b) Plan, Paid Time Off (including Holidays, Vacation and Sick Time), Tuition Reimbursement and Scholarship Program.

Technology Proficiency: Demonstrated ability to effectively use and adapt to a variety of digital tools, software, and systems relevant to the role. This includes the ability to quickly learn new technologies, troubleshoot basic technical issues, and apply technology to improve efficiency, accuracy, and communication.

Technology

ADPHRIS/Payroll System SoftwareWorxHubWork Order ManagementMS OfficeMicrosoft 365 Office SuiteAcrobatAdobe