Position Summary

Join our team as an HR Coordinator and become the driving force behind our exceptional employee culture, from the moment a new hire walks through the door to their final farewell. You will own the entire employee lifecycle, spearheading engaging experiences, coordinating vital Diversity, Equity, and Inclusion (DEI) initiatives, and planning memorable company events. If you are a proactive, organized, and tech-savvy individual excited to leverage AI and automation to scale HR efficiency while keeping a deeply people-focused approach, this is your opportunity to make a real impact.

This is a full-time position based in the Boston, MA office with a hybrid schedule requiring on-site presence 3 days per week.

Key Responsibilities

HR Coordination

• Support day-to-day HR operations, including employee records management, and HRIS updates, leveraging AI and automation tools to improve accuracy and efficiency
• Ensure compliance with state employment laws and regulations, including wage requirements, leave policies, and reporting obligations
• Assist with benefits administration, employee inquiries, and HR policy communication, including researching and implementing tools to automate and scale responses while maintaining a high-quality employee experience
• Process and manage end-to-end payroll for employees, ensuring accuracy and timeliness
• Coordinate and support Diversity, Equity, and Inclusion (DEI) initiatives and meetings, driving engagement and fostering an inclusive workplace culture
• Manage end-to-end employee offboarding process, including drafting separation paperwork, ensuring compliance with company policies, and accurately processing terminations within Rippling, leveraging automated workflows and AI tools to improve efficiency and reduce manual errors.

Onboarding & Training Coordination

• Manage and continuously improve the onboarding experience for new hires, ensuring a seamless introduction to our company values and culture, while incorporating AI-driven tools to scale onboarding workflows
• Coordinate orientation sessions, training schedules, and cross-functional onboarding activities
• Partner with managers to ensure role-specific training plans are executed
• Track onboarding progress, analyze feedback, and recommend improvements using data 

Administrative Support

• Coordinate office operations by managing vendors, ordering supplies and snacks, maintaining shared spaces, and submitting facility and building service requests
• Provide comprehensive administrative support to the HR team, contribute to special projects and initiatives, and plan and execute company events that strengthen team morale and celebrate our company culture
• Coordinate company-wide meetings, and oversee internal communications, ensuring all participants are prepared and aligned for effective collaboration
• Identify and implement opportunities to enhance operational processes through AI-driven solutions, improving efficiency, accuracy, and overall team productivity

Qualifications

• Bachelor’s degree in Human Resources, Education, Organizational Development, or related field (or equivalent experience)
• Minimum of 1-2 years of experience in HR coordination
• Familiarity with HRIS, experience with Rippling is a plus 
• Demonstrated proficiency in Excel for data management, analysis, and reporting to inform HR recommendations and track progress against goals
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work independently

Paperless Parts Life

Culture: At Paperless Parts, we value intentionality, persistence and relationships. We live and breathe these values every day. As a fast-growing company, we’re continually improving what we’ve built while still building from the ground up. 

Boston Office: Our office is full of energy; people regularly collaborate to solve complex problems. We recognize that people work well in different environments and have intentionally designed our office to provide collaborative spaces and quiet focus areas. Our height-adjustable desks are set up with additional monitors, and employees are provided with the latest Apple technology to support productivity. 

Our headquarters is located in downtown Boston, MA and easily accessible to most transit routes (Red/Blue/Orange/Green Line/South Station/North Station).

Encinitas Office: Our California office is our newest office which seats our West Coast sales team. The office has an open floor plan with several conference rooms to encourage collaboration with your colleagues in California and TV's to connect with those sitting in Boston or remotely. The office is walking distance from Downtown Encinitas, the Coaster train stop, and tons of activities on the 101.

Benefits: We value you and your family. With this in mind, full-time employees are provided:

• 100% coverage of health, dental, and vision for you and your dependent

• Competitive compensation philosophy

• Unlimited PTO

• 13+ paid holidays

• Company-sponsored wellness stipend

• Pre-tax Commuter and FSA/Dependent Care FSA

• 401(k) plan

• Employee recognition program
  
  

Responsible for adherence to all security and privacy requirements, rules and regulations and implement as required.

Paperless Parts is committed to cultivating an equitable, inclusive, and supportive environment for all employees. We believe this environment creates a safe space for employees to share their experiences, brainstorm ideas, and grow their careers. Paperless Parts is an Equal Opportunity & Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.