Remote Administrative Assistant
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ADF Medical Services Inc.
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Remote Administrative Assistant
ADF Medical Services Inc.
Posted 2 months ago
Full Time
Portland, Maine
Fully Remote
Smart Summary
Responsibilities
The role involves managing calendars, appointments, and communications for medical staff while maintaining accurate data systems. You will also handle document preparation, travel logistics, and general administrative support tasks.
Qualifications
You are a reliable and organized individual with strong administrative skills. You should be proficient in managing calendars, handling communications, and preparing documents. A high school diploma or equivalent is required, and experience with medical office software is a plus.
Must Have Skills for ATS
Medical office software
Job Description
Remote Administrative Assistant — ADF Medical Remote | Full-time or Part-time | Entry-Level Welcome | Immediate Hire
About the Role ADF Medical is seeking a reliable, organized, and detail-oriented Remote Administrative Assistant to support our medical team and daily business operations. You will play a key role in keeping our office running efficiently behind the scenes — managing schedules, handling communications, and ensuring everything stays on track. If you thrive in a structured environment and enjoy being the backbone of a team, we want to hear from you.
Responsibilities
- Manage and organize calendars, meetings, and appointments for medical staff
- Answer and direct emails, phone calls, and messages professionally
- Prepare and format documents, reports, and presentations
- Enter and maintain accurate data across internal systems
- Coordinate travel arrangements and logistics when needed
- Handle patient follow-ups, confirmations, and general correspondence
- Order and track office supplies and administrative inventory
- Support various departments with general administrative tasks as assigned
What We Offer
- Competitive hourly pay
- Flexible scheduling that fits your lifestyle
- 100% remote — no commute, no dress code
- Paid training and onboarding
- Health benefits for full-time employees
- Paid time off and holidays
- Opportunity to grow into operations, office management, or executive assistant roles
- A stable, professional, and welcoming team environment
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ADF Medical Services Inc.
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