Announcement Open Until Wednesday May 13, 2026, at 5pm

Grade 10: Minimum Wage $19.74 per hour

Dept/Div: Courts/N/A ---FLSA Status: Non-Exempt

General Definition of Work

Performs intermediate skilled administrative support work involving GCIC data entry, processing legal documents, entering data, indexing records and documents, maintaining records and files, assisting the public, and related work as apparent or assigned. Work is performed under the moderate supervision of the Clerk of Court or Chief Clerk.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Performs criminal history checks on all onboarding employees

Runs criminal histories for Weapons Carry Permits, Guardianships and Conservatorships

Prepares all files for GCIC audit purposes

Organizes and maintains files in compliance with GCIC regulations

Performs guidance and training in accordance with GCIC regulations

Greets visitors, citizens, and customers; answers telephone; responds to general inquiries related to Court matters or forwards callers/visitors to the appropriate party for disposition

Receives citizen inquiries, complaints, and service requests and resolves them within the framework of the established policies and procedures or forwards to appropriate party for disposition.

Types a variety of documents including correspondence, orders for Judges, lists, labels, reports, requisitions, memoranda, etc., where a knowledge of format and presentation is necessary; maintains time sheets; checks items for grammatical accuracy and completeness.

Provides support to Clerk, Chief Deputy Clerks, and Deputy Clerks II; assists attorneys, as needed.

Processes and records legal documents; stamps and records judgments; scan court documents into public record; assigns case number.

Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.

Processes concealed handgun and marriage applications; verifies information and delivery to agency.

Swears in estate personal representatives, guardians and conservators

Prepares court calendars and other various court documents and records.

Processes payments for and issues marriage licenses

Picks up and delivers mail and supplies; receives, sorts, processes, and distributes incoming and outgoing mail; provides various courier services.

Sorts, indexes, and maintains files; maintains records as requested.

Operates a variety of standard office equipment; performs minor and preventive maintenance on equipment and requests service when equipment is malfunctioning.

Encourages and promotes a culture of excellent service.

Knowledge, Skills and Abilities

General knowledge of federal, state, and county ordinances, and regulations governing the dissemination of criminal information as well as knowledge of Public Records Law/Dissemination and Records Retention Requirements; general knowledge of records management system standard operating procedures, procedures and practices of a Court; general knowledge of laws contained within the Official Code of Georgia; thorough knowledge of applicable court policies and procedures; general knowledge of business English, spelling and arithmetic; ability to operate standard office equipment; thorough knowledge of office programs and policies; ability to understand and follow oral and written instructions; ability to establish and maintain effective working relationships with court officials, law enforcement officials, attorneys, surveyors, realtors, title examiners, associates and the general public.

Education and Experience

High school diploma or GED, or equivalent combination of education and experience.

Physical Requirements

This work requires the frequent exertion of up to 5 pounds of force and the occasional exertion of up to 15 pounds of force; work regularly requires speaking or hearing and occasionally requires standing; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Obtain Public Notary within three months.

May require specific certifications dependent on court assignment.

Favorable background history as determined by review of local, State and Federal records.

Last Revised: 4/24/2026