Purpose of Role:

We are seeking a detail-oriented and organized Legal Billing Specialist to join our Roseland, NJ office. This in-person role provides the opportunity to work closely with our attorneys and team, supporting accurate client billing, timely invoice processing, and compliance with firm and client policies. This position offers hands-on experience in legal billing and accounting within a collaborative, friendly, and fast-paced environment.

Responsibilities:

• Prepare and process client invoices for legal services rendered, ensuring accuracy and compliance with client billing arrangements and firm policy.
• Run pre-bills and collaborate with attorneys and administrative staff for review and adjustments.
• Review and edit time entries to ensure proper matter coding, billing rates, and adherence to attorney, client, and e-billing guidelines.
• Enter billing information accurately into the firm’s billing software.
• Serve as the primary liaison between administrative staff, attorneys, and the accounting department to resolve billing discrepancies and clarify billing issues.
• Address client billing inquiries and discrepancies professionally and efficiently.
• Generate reports related to time and billing, as well as other client-related financial reports as needed.
• Conduct monthly reviews of retainer accounts and apply them properly to client invoices.
• Assist the accounting team with other administrative tasks as required.

Qualifications:

• High school diploma or GED required, Associate’s degree or coursework in accounting, business, or a related field preferred.
• Prior experience in legal billing or accounting is helpful but not required; training will be provided.
• Proficiency in MS Word, Excel, and Outlook; billing software experience is a plus.
• Strong attention to detail, organizational skills, and ability to manage multiple tasks.
• Excellent communication skills and client-focused attitude.
• Maintains professionalism, confidentiality, and focus, even in high-pressure or fast-paced situations, while working independently and collaboratively.
• Eagerness to learn and grow in accounting and legal billing.

Compensation & Benefits: This position offers a salary range of $55,000 - $65,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Support staff may also be eligible for discretionary year-end bonuses and a merit-based increase. Our comprehensive benefits package includes medical, dental, vision, life and disability insurance, a 401(k) retirement plan, paid time off, and access to additional voluntary programs. The posted salary range reflects the base pay range for this position.