Employment Status

Full Time (1.0), 80 hours per pay period

Benefit Status: Full Time

Benefits Include: 

• Health, Dental, and Vision Insurance
• Employee Health Clinic (health +): Our health+ clinic provides office visits and prescription medications for little to no cost to Alomere Health employees and their dependents who are on a medical insurance plan
• Retirement Savings
• Please see more details about our benefits here: Jobs in Alexandria, MN - Alomere Health  

Hours (Must be Available to Work) 

Primary hours are Monday- Thursday 7:30am-5:00pm, Friday: every other week rotation of 7:30-5:00 pm or 9:30-6:30 pm
Evenings – evenings until 8pm when needed due to planned and unplanned staff absence
Weekend Rotation:  every other Saturday and Sunday 8am-3:00 pm or when last patient leaves the building.  Day off during the week to offset the weekend hours is Wednesday.

Holidays: as needed 

Position Objective

The Patient Access Representative is primarily responsible for serving patients’ needs by scheduling appointments for a variety of primary and specialty providers. They will also support the registration of new patients, and check in and check out patients for appointments. The person in this position must have strong computer skills, along with the ability to learn new protocols and incorporate them into the current work flow.   

Essential Responsibilities

Patient Registration 

• Gather all needed demographic information and enter/update guarantor information 
• Update existing and new insurances using software program to verify insurance status
• Obtain necessary signatures from patients and update when needed while following compliance requirements in providing patient right’s information as wanted
• Scan in all needed identification documents and insurance cards 
• Collect copays and payments as required

Checking Patients In and Out 

• Read all appointment notes and messages to ensure paperwork is given to patients and unique situations are addressed following station and provider protocols 
• Follow billing protocols outlined by Patient Accounts Services
• Review insurance eligibility responses and make needed insurance updates
• Follow Provider instructions in regards to follow up visits, labs, and imaging when provided 
• Provide every patient with a thorough summary of their visit

Scheduling 

• Answer calls in a friendly and professional manner 
• Schedule appointments utilizing cheat sheets to ensure accuracy 
• Schedule lab and imaging appointments and use EPIC (medical record software) messaging to request needed orders from Provider nurse pools 
• Reschedule missed, bumped, or cancelled appointments as directed by nursing/provider protocols
• Notify nurses of additions or cancellations on same day schedule for speciality providers
• Notify Account Services on alert directs or as appropriate 
• Manage MyChart patient scheduling requests and direct scheduling; ensure accuracy of appointment for provider and insurance guidelines 
• Manage work queues to ensure patients are contacted and scheduled for needed appointments 

Required Qualifications

• High school graduate or equivalent 

 Preferred Qualifications

• Prior healthcare experience
• Medical Secretarial training, medical terminology, or related experience 

 Knowledge, Skills and Abilities 

• Strong customer service skills when interacting with all patients, family members, and healthcare team
• Knowledge in computer software, including Microsoft Office
• Ability to remain professional, calm, and maintain a caring composure when faced with difficult or stressful situations in a higher acuity patient setting-
• Ability to multi-task with emphasis on accuracy and patient privacy 
• Ability to learn new procedures and protocols while incorporating them into current work flows
• Strong communication and organizational skills and pay attention to detail

Union Position 

No 

Applicants must be able to meet the physical demands of the position. A Functional Job Description for this position is on file in the Human Resources Office and is available to all applicants for review. 

All job offers to persons that are not currently employed by Alomere Health will be conditional based on favorable references and successful completion of both a criminal background check and a drug test. 

I certify that the facts set forth in this employment application (and any accompanying resume) are true and complete to the best of my knowledge. I understand that any falsification, omission, misrepresentation, or concealment of information on this application may be sufficient grounds for disqualification from further consideration for hire or immediate discharge.

I authorize Alomere Health to verify the information contained in this employment application and to investigate my personal or employment history. I also authorize any former school, employer, person, firm, corporation, credit agency, or government agency to provide to Alomere Health information they may have about me. In consideration of Alomere Health’s review of this application. 

I further agree that, if employed, I will conform my conduct to Alomere rules and understand that unless otherwise specifically agreed to in writing; my employment can be terminated at any time with or without cause, and with or without notice, at my option or at the option of Alomere Health. 

I understand that no personnel recruiter, interviewer, or other representative of Alomere Health other than the CEO has authority to enter into any agreement for employment for any specified period of time. I also understand that this application and any employment manuals/handbooks that may be distributed to me during the course of my employment shall not be construed as a contract. 

Alomere Health is an EEO employer.