Position Summary

The Unit Secretary is responsible for coordinating and performing a broad range of clerical support functions in the nursing unit. Specific duties include performing reception functions, inventory and ordering of unit supplies, collecting and compiling patient data, and assembling and organizing medical records. Coordinates and assists with patient access, nursing, and case management for patient admission and discharge process.

Required Qualifications

• High School Graduate or Equivalent
• Must demonstrate customer service skills appropriate to the job
• AHA Basic Life Support
• Understanding of basic medical terminology
• Must be able to read, write and communicate effectively in English
• Computer literacy and proficiency
• Hospital Fire and Life Safety Card (Los Angeles City Employees only)

Preferred Qualifications

• Bilingual skills to communicate effectively with patients and families

Physical Requirements

These are requirements normally expected to perform regular job duties. Reasonable accommodations may be made in compliance with the Americans with Disabilities Act of 1990, and applicable, state and local law, to enable individuals with disabilities to perform the essential functions. Incumbent must be able to successfully perform all of the essential functions of the job with or without reasonable accommodation.

• Standing - Constantly
• Walking - Constantly
• Sitting - Occasionally
• Reaching with Hands and Arms - Constantly
• Climb or Balance - Frequently
• Stooping, Kneeling, Crouching, or Crawling - Occasionally
• Talking - Frequently
• Hearing - Constantly
• Seeing - Constantly
• Performing repetitive motions with arms or hands - Constantly
• Lifting, carrying, pushing or pulling up to 10 lbs - Constantly
• Lifting, carrying, pushing or pulling up to 25 lbs - Frequently
• Lifting, carrying, pushing or pulling up to 50 lbs - Frequently
• Lifting, carrying, pushing, or pulling greater than 50 lbs - Frequently
• Driving - None

Essential Job Functions / Major Areas of Responsibility

The essential functions below are not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned to this position if such duties reasonably relate to the position.

• CLERICAL SUPPORT: Accurately prepares correspondence, documents, forms reports and ad hoc projects in a timely manner. Establishes and maintains effective filing systems, provides excellent departmental telephone and reception coverage, and completes additional clerical duties as assigned. Ensures patient call lights are answered in a timely manner. Ensures HIPAA Compliance.
• COMMUNICATION: Actively engages in caring behaviors, taking conscious ownership for work and takes a proactive, deliberate, and thoughtful actions regarding work activities. Demonstrates appropriate use of independent judgement and decision making.
• EQUIPMENT AND SUPPLY INVENTORY MANAGEMENT: Effectively uses all applicable computer and office systems/procedures to coordinate documentation, data, and information for the shift to ensure timely communication and smooth operations. Ensures appropriate inventory of supplies and proper functioning of equipment. Ensures the work area is clean, clutter free, and organized.

Pay Rate: Min - $22.00 l Max - $29.56 Effective Pay 4/26/2026

Job Listing ID:1757805