The Sales Assistant will support the sales team in coordinating account materials, managing data and reporting, and ensuring smooth day-to-day operations. This role works closely with key retail partners across multiple accounts and collaborates cross-functionally with Marketing and Operations.  This is an excellent opportunity for a highly organized, detail-oriented individual interested in building a career in publishing sales.

This is a hybrid role based in our office in Naperville, Illinois and requires 2/3 days in office and is an non-exempt hourly position with a pay rate of $22.00./hourly.  We determine starting pay based on a thorough evaluation of job-related factors, including geographic location, market conditions, relevant experience, training, and education. This process ensures a fair and competitive salary that aligns with both the company and the candidate’s qualifications.

What You'll Do:

Sales & Meeting Support

• Prepare materials for key account meetings, including presentations, title submissions, and ordering ARCs/samples.
• Facilitate meetings by running presentations, taking notes, and coordinating follow-ups.
• Support ongoing account needs, including tracking submissions, deadlines, and next steps.
• Assist with additional sales projects and initiatives as needed
• Help improve organization and efficiency of sales materials and workflows

Materials & Asset Coordination

• Maintain and update sales materials and tracking documents, including title grids and account-specific files.
• Coordinate samples and digital assets (covers, interiors, shipments).
• Partner with internal teams to track timelines and ensure timely delivery of materials.
• Upload and maintain assets across customer platforms.

Reporting & Data Management

• Compile sales reports and support basic analysis; distribute recurring reports (e.g., billing, BookScan, marketing updates).
• Enter and manage invoice data in internal systems.
• Maintain accuracy of sales data across internal tools.

ARC & Indie Channel Support

• Coordinate seasonal ARC lists and tracking in FileMaker.
• Manage ARC requests and distribution to accounts and sales reps.
• Upload and maintain Edelweiss materials.
• Track and fulfill swag requests tied to sales orders.

What You Bring:

• Bachelor’s degree or equivalent experience in sales/office role.
• Exceptional organizational skills with an eye for detail, adept at managing multiple tasks daily.
• Proactive and collaborative mindset, passionate about books and contributing to team success.
• Excellent communication skills, both verbal and written, with a positive approach to problem solving.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with industry-specific tools and platforms such as Power BI, FileMaker, FileShare, Dropbox, NPD, Edelweiss is a plus
• Must Love Books!

Why Sourcebooks?

As Newsweek’s #2 Most Loved Workplace in 2024 and a recognized leader in innovation by Fast Company (2024 Most Innovative Companies, 2023 Best Workplaces for Innovators), we use a mission-driven, data-centered approach to drive success for our authors and their books. We’re a thriving entrepreneurial company that creates books that transcend categories and defy odds, and we’ve been honored with hundreds of national bestsellers and awards. We are passionate book lovers dedicated to connecting books to readers in innovative ways. Story by story, book by book, we have changed more than 300 million lives.  Join us as we change 300 million more!

Ready to Apply?

Please submit your resume, salary requirements and cover letter detailing your relevant experience and interest in this role. Applications without a cover letter will not be considered. Show us your passion and creativity — we’re looking for someone who’s as enthusiastic about this opportunity as we are! 

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care, Dependent Care, Flexible Spending Account, Health Savings Account 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, & generous paid time off. 
 
Sourcebooks values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.